Tender Assistant/Executive

About the role

We are seeking a proactive and detail-oriented Tender & Project Assistant to support the tendering and business development activities of the company. The successful candidate will assist in preparing tender documents, coordinating with suppliers and internal departments, monitoring tender opportunities, and ensuring timely submission of proposals.

Key responsibilities

• Assist in sourcing and monitoring tender opportunities from government and private sector portals.
• Prepare and compile tender, quotation, and proposal documents.
• Ensure all required documents, certifications, and supporting materials are complete and up to date.
• Coordinate with suppliers and vendors to obtain quotations and technical information.
• Assist in preparing cost comparisons and quotation summaries.
• Liaise with internal departments to gather information required for tender submissions.
• Maintain records of tender submissions, outcomes, and related documentation.
• Track tender deadlines and ensure timely submission.
• Attend tender briefings, site visits, and meetings when required.
• Assist with contract documentation and post-award administrative activities.

About you

• Diploma or Bachelor's Degree in Business Administration, Procurement, Engineering, Finance, Marketing, or a related field.
• 1–2 years of experience in tender administration, procurement, sales support, or administrative roles is an advantage.
• Familiarity with E-Perolehan, SAP Ariba, or other tender portals is a plus.
• Good proficiency in Microsoft Office (Excel, Word, PowerPoint, Outlook).
• Strong organizational and documentation skills.
• Ability to work under tight deadlines and manage multiple tasks.
• Good communication and coordination skills.
• High attention to detail and accuracy.