Tender Co-Ordinator

Job Description – Tender Coordinator

Position: Tender Coordinator
Experience: 5+ Years
Location: Pune
Work Mode: Work From Office

Job Summary

We are looking for an experienced and detail-oriented Tender Coordinator with 5+ years of experience in handling and submitting government tenders. The candidate should have hands-on experience in identifying suitable tender opportunities, preparing tender documentation, filling and submitting bids, and coordinating with internal departments to ensure timely and accurate submissions.

Key Responsibilities

• Identify and track relevant government tender opportunities through portals such as GeM (Government e-Marketplace), CPPP (Central Public Procurement Portal), and state government e-tendering portals.
• Review tender documents, eligibility criteria, technical specifications, commercial terms, and submission deadlines.
• Prepare, fill, compile, and submit government tenders and bids within the specified timelines.
• Manage end-to-end tender documentation, including technical bids, financial bids, compliance documents, declarations, affidavits, and supporting certificates.
• Coordinate with internal teams such as Sales, Finance, Technical, Legal, and Management to collect the required information and documents.
• Ensure compliance with tender requirements, government procurement guidelines, and submission procedures.
• Handle online tender submissions, including document uploads, digital signatures, and EMD (Earnest Money Deposit) or bid security requirements, wherever applicable.
• Maintain records of submitted tenders, bid status, results, deadlines, and follow-up activities.
• Monitor tender corrigenda, amendments, pre-bid queries, and deadline extensions.
• Prepare tender checklists and ensure all mandatory documents are complete before submission.
• Coordinate for post-bid clarifications, technical evaluations, negotiations, and other tender-related communications.
• Assist in the preparation and submission of performance bank guarantees, security deposits, and other post-award documents, wherever applicable.
• Maintain a database of tender opportunities, participation history, and outcomes.
• Ensure the confidentiality and accuracy of all commercial and tender-related information.

Required Skills

• Minimum 5+ years of hands-on experience in government tender preparation, filling, and submission.
• Practical experience with GeM, CPPP, and relevant state government e-procurement portals.
• Strong knowledge of government tender procedures, bid documentation, eligibility requirements, and compliance.
• Experience in preparing technical and financial bids.
• Familiarity with EMD, tender fees, bank guarantees, digital signatures (DSC), and related documentation.
• Proficiency in MS Excel, MS Word, PDF tools, and online tendering portals.
• Excellent documentation, coordination, communication, and follow-up skills.
• Strong attention to detail and ability to manage multiple tenders and deadlines simultaneously.

Educational Qualifications

• Bachelor's degree in Commerce, Business Administration, Finance, or a related field.
• Relevant experience in government tendering and procurement will be given preference.

Preferred Qualifications

• Experience handling tenders for IT services, software solutions, technology products, or IT infrastructure will be an added advantage.
• Prior experience coordinating with government departments, public sector undertakings (PSUs), and government procurement authorities.
• Ability to independently manage the complete tender lifecycle, from opportunity identification to bid submission and post-submission follow-up.

Key Competencies

• Tender management and bid coordination
• Government procurement compliance
• Document preparation and verification
• Deadline management and multitasking
• Cross-functional coordination
• Problem-solving and attention to detail

Location: Pune
Experience Required: 5+ Years

Pay: ₹156,000.00 - ₹400,000.00 per year

Work Location: In person