Tender Coordinator

Tender Coordinator

Are you an organised and detail-oriented professional who thrives in a fast-paced environment?

Do you enjoy bringing together information from multiple stakeholders and producing high-quality submissions that help win exciting civil infrastructure projects?

Our client is a respected civil construction contractor with a strong reputation for delivering infrastructure, roading, earthworks, drainage, and civil projects across New Zealand. Due to continued growth, they are seeking a Tender Coordinator to support their pre-construction, estimating, and business development teams.

The Role

As Tender Coordinator, you will play a key role in the preparation and delivery of high-quality tenders, proposals, and Expressions of Interest (EOIs). Working closely with estimators, project managers, engineers, and senior leadership, you'll ensure submissions are professionally presented, compliant, and submitted on time.

This role is ideal for someone who enjoys coordinating multiple moving parts, managing deadlines, and producing polished documentation that helps secure major civil construction projects.

Key Responsibilities

• Coordinate the preparation and submission of tenders, proposals, EOIs, and pre-qualification documents.
• Manage tender timelines and ensure all submission requirements are met.
• Liaise with estimators, project teams, and senior management to gather information and develop submission content.
• Format, edit, and proofread tender documents to a high professional standard.
• Maintain and update company capability statements, project profiles, CVs, and submission templates.
• Manage tender portals and electronic submission platforms.
• Track tender opportunities and maintain bid registers.
• Assist with marketing collateral, award submissions, and business development initiatives.
• Support post-tender reviews and continuous improvement of submission processes.

About You

• Previous experience as a Proposal Coordinator, Bid Coordinator, Tender Coordinator, Marketing Coordinator, or similar role.
• Strong written communication and document formatting skills.
• Exceptional attention to detail and organisational ability.
• Experience coordinating multiple deadlines simultaneously.
• Advanced skills across Microsoft Office, particularly Word, PowerPoint, and Excel.
• A proactive approach with the confidence to engage with stakeholders across all levels of the business.
• Experience within civil construction, infrastructure, engineering, or contracting environments is highly desirable.

What's in It for You?

• Join a successful and growing civil contractor with a strong project pipeline.
• Work on significant infrastructure projects that make a tangible difference to New Zealand communities.
• Supportive and collaborative team environment.
• Opportunities for professional development and career progression.
• Competitive salary package and stable long-term employment.

If you're a highly organised professional looking to build a career within New Zealand's civil infrastructure sector, we'd love to hear from you.

Apply now or contact Chrissy ([email protected]) for a confidential discussion.

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