Tender Executive

Roles and Responsibilities :

• Manage the entire tender process from bid solicitation to contract award, ensuring timely submission of tenders and meeting client expectations.

• Prepare high-quality tender documents, including technical specifications, cost estimates, and commercial proposals for government tenders.

• Coordinate with internal stakeholders to gather requirements and ensure accurate completion of tender documentation.

• Requirements.:

• Prepare and maintain Bid Synopsis, Compliance Matrix, Document Checklist and Bid Submission Checklist.

• Prepare and consolidate pre-bid queries and coordinate responses with customers.

• Review and incorporate corrigenda, amendments and clarifications issued by customers.

• Coordinate with Sales, Presales, Technical, Finance, Legal, OEM and Management teams for timely bid submission.

• Coordinate with OEMs for OEM authorization, compliance documents, technical datasheets, undertakings and other required documents.

• Coordinate with Finance for EMD, tender fees, BG, turnover certificates, CA certificates and financial documents.

• Ensure all bid documents are properly signed, stamped, notarized/attested, scanned and uploaded as per tender requirements.

• Independently manage submissions through GeM, IREPS, IRWCMS, CPPP and other government/e-tender portals.

• Ensure timely completion of technical and commercial submissions within stipulated deadlines.

• Maintain a proper database of submitted bids, POs, work orders, completion certificates, EMD/BG details and tender documentation.

• Track tender outcomes, participate in technical/commercial clarifications, and support post-bid activities.

• Analyze bids received from competitors to identify opportunities for improvement in future submissions.

Job Requirements :

• 2-5 years of experience in e-tendering, government sales, or related fields.
• Strong understanding of government procurement processes and regulations (GEM Portal).
• Proficiency in preparing complex tenders using various formats such as GEM Portal's e-procurement system.
• Excellent communication skills with ability to work effectively with cross-functional teams.