Tender Executive

Position: Tender Executive
Department: Sales / Commercial
Industry: PRA Panels Pvt Ltd (Alustic)
Location: Telibandha, Raipur
Experience: 2-5 Years

Job Summary

We are looking for a proactive and detail-oriented Tender Executive to manage the complete
tendering process, including identifying opportunities, preparing tender documents, submitting
bids, and coordinating with internal and external stakeholders.

Key Responsibilities

• Identify and track government, PSU, corporate, and private tenders relevant to the
  company's products.
• Regularly monitor tender portals such as GeM, CPPP, e-Procurement portals, and
  state tender portals.
• Study tender documents, eligibility criteria, BOQ, technical specifications, EMD, security
  deposit, and commercial terms.
• Prepare and submit technical and commercial bids within the stipulated timelines.
• Coordinate with Sales, Finance, Technical, Production, and Management teams for tender
  requirements.
• Prepare quotations, BOQs, compliance statements, declarations, and other tender-related
  documents.
• Ensure all tender documents are accurate, complete, and submitted before deadlines.
• Maintain records of submitted tenders, EMDs, bids, results, and work orders.
• Follow up on tender results, negotiations, purchase orders, and contract-related
  documentation.
• Coordinate with clients/departments for clarifications, amendments, and pre-bid
  requirements.
• Maintain a proper database and MIS of tender opportunities and status.
• Ensure compliance with company policies and tender terms and conditions.

Required Skills

• Good knowledge of tendering and e-procurement processes.
• Hands-on experience with GeM, CPPP, and state e-tender portals.
• Strong documentation and analytical skills.
• Good knowledge of MS Excel, Word, and email communication.
• Ability to understand technical specifications, BOQs, and commercial terms.
• Good communication, coordination, and negotiation skills.
• Strong attention to detail and ability to work under strict deadlines.

Preferred Candidate Profile

• Experience in ACP, aluminium, building materials, construction, infrastructure, or
  manufacturing industries will be an advantage.
• Knowledge of government/PSU tender procedures will be preferred.
• Strong follow-up skills and ability to manage multiple tenders simultaneously.