Tender Executive

Tender Executive Roles & Responsibilities

• Search and identify relevant government and private tenders from various portals.
• Review tender documents, eligibility criteria, technical specifications, and commercial requirements.
• Prepare and submit tender documents within the prescribed deadlines.
• Coordinate with internal departments (Sales, Finance, Technical, Operations, and Legal) to collect required documents and information.
• Prepare technical and commercial bid documentation.
• Maintain records of EMD, tender fees, bank guarantees, and other statutory documents.
• Ensure compliance with tender terms, conditions, and company policies.
• Upload bids on e-procurement portals such as GeM, CPPP, eProcurement, and state government portals.
• Track tender status, bid opening, technical evaluation, and financial evaluation.
• Respond to tender-related queries, clarifications, and corrigenda issued by clients.
• Prepare cost sheets and commercial quotations in coordination with management.
• Maintain a database of submitted tenders, awarded contracts, and upcoming opportunities.
• Coordinate with clients regarding tender-related communication and documentation.
• Ensure timely renewal of digital signatures (DSC), registrations, and certifications required for tender participation.
• Prepare reports on tender submissions, success rates, and pipeline status.
• Support contract execution by handing over awarded projects to the operations team.

Required Skills

• Knowledge of GeM, CPPP, and e-Tendering portals.
• Good understanding of tender documentation and bidding processes.
• Strong MS Office skills (Excel, Word, PowerPoint).
• Excellent communication and coordination skills.
• Attention to detail and documentation accuracy.
• Time management and ability to work under strict deadlines.
• Basic knowledge of commercial terms, GST, and statutory compliance.

Qualification