Tender Executive

make a jd for tender executive in nagpur

Job Description Tender Executive

Job Title: Tender Executive
Location: Nagpur, Maharashtra
Department: Tendering / Business Development
Employment Type: Full-time
Experience: 1–3 years preferred

Job Summary

We are looking for a detail-oriented and proactive Tender Executive to manage the end-to-end tendering process, including tender identification, documentation, submission, follow-ups, and coordination with internal teams. The ideal candidate should be comfortable working with government and private tenders and have strong documentation and communication skills.

Key Responsibilities

• Search and identify relevant government, PSU, corporate, and private tenders.
• Review tender documents, eligibility criteria, technical specifications, BOQ, and commercial requirements.
• Prepare and compile tender documents as per prescribed formats and deadlines.
• Coordinate with sales, technical, finance, legal, and management teams for tender submissions.
• Prepare technical and commercial bid documents, EMD/BG documentation, declarations, undertakings, and other required paperwork.
• Handle online tender submissions through relevant e-tendering portals.
• Ensure timely submission of bids and maintain a tender submission tracker.
• Monitor tender corrigenda, amendments, pre-bid meetings, and clarifications.
• Coordinate for queries and obtain necessary approvals before submission.
• Maintain records of submitted tenders, results, contracts, and related documents.
• Follow up on tender status, opening results, negotiations, and purchase orders/work orders.
• Maintain confidentiality and accuracy of all tender-related information.

Required Skills

• Good knowledge of the tendering and bidding process.
• Experience with government/PSU e-tender portals is preferred.
• Strong MS Excel, MS Word, and documentation skills.
• Good written and verbal communication.
• Strong attention to detail and ability to meet strict deadlines.
• Ability to understand tender terms, eligibility criteria, and commercial conditions.
• Good coordination and follow-up skills.
• Knowledge of GeM and CPPP/e-procurement portals will be an advantage.

Qualification

• Graduate in any discipline.
• Diploma/degree in Commerce, Business Administration, Engineering, or a related field will be an added advantage.

Experience

1–3 years of experience in tendering, e-tendering, procurement, bidding, or business development. Freshers with strong documentation and computer skills may also be considered.

Key Performance Indicators (KPIs)

• Number and value of tenders submitted.
• Timeliness and accuracy of tender submissions.
• Tender-to-order conversion rate.
• Compliance with tender requirements.
• Proper maintenance of tender records and documentation.

Salary

15,000 – 30,000 per month, depending on experience, skills, and interview performance.

Location: Nagpur, Maharashtra
Joining: Immediate