Tender Executive

Role & responsibilities

• Manage day-to-day activities on the Government e-Marketplace (GeM) Portal.
• Search and identify relevant GeM bids, government tenders, and procurement opportunities.
• Handle the complete GeM bidding process, including bid participation and Reverse Auction (RA).
• Launch and list new products on the GeM Portal, including preparation and submission of required product details and documents.
• Manage and maintain the GeM product catalogue and ensure product information is accurate and up to date.
• Update/revise product prices on the GeM Portal as per company requirements and applicable GeM procedures.
• Coordinate for product additions, modifications, specifications, images, pricing, and other catalogue-related updates.
• Monitor GeM for new bids, amendments, corrigenda, clarifications, and changes in tender requirements.
• Study tender documents and understand eligibility criteria, technical specifications, commercial terms, and submission requirements.
• Prepare and submit technical and commercial bids within stipulated deadlines.
• Prepare tender-related documentation; including declarations, undertakings, EMD, PBG, certificates, and other required documents.
• Coordinate with Sales, Accounts, Technical, Production, Dispatch, and Management teams for information and approvals required for tenders and GeM bids.
• Track bid status, Reverse Auctions, order confirmations, and successful tender outcomes.
• Coordinate with internal teams for order processing, billing, dispatch, and payment follow-up after receiving GeM/tender orders.
• Maintain proper records of GeM products, bids, tenders, orders, pricing, and related correspondence.
• Ensure all GeM and tender activities are completed accurately and within the required timelines.
• Prepare regular MIS reports covering tenders participated in, bids submitted, products launched, price revisions, orders received, and pending activities.
• Keep updated with changes in GeM policies, procedures, bidding requirements, and government procurement guidelines.

Required Skills

• Hands-on experience with the GeM Portal is mandatory.
• Practical knowledge of product listing/product launching on GeM.
• Experience in updating and revising product prices on GeM.
• Good understanding of GeM bidding and Reverse Auction processes.
• Experience in government e-tendering and online bid submission.
• Strong documentation and coordination skills.
• Good knowledge of MS Office, particularly Excel and Word.
• Good communication, follow-up, and negotiation skills.
• Strong attention to detail and ability to work within strict deadlines.
• Ability to manage multiple tenders and GeM activities simultaneously.