Tender Executive

About the Company

Bharat Engineering and Services Pvt. Ltd. (BESPL) is an engineering company providing solutions in Fire Protection Systems, Solar EPC, Water & Wastewater Treatment, Steel Fabrication, PEB Structures, Industrial Engineering Services, and Annual Maintenance Contracts (AMC). We work with government and private sector clients across multiple industries.

Position Overview

We are looking for a detail-oriented Tender Executive to manage the preparation and submission of government and public sector tenders. The selected candidate will be responsible for identifying tender opportunities, preparing bid documents, coordinating with internal teams, and ensuring timely and compliant submissions.

The ideal candidate should have experience with government e-procurement portals, tender documentation, and bid coordination.

Key Responsibilities

Tender Identification

• Monitor GEM, CPP Portal, Railways, CPWD, PWD, MES, Municipal Corporation, Smart City, WBHIDCO, WBSEDCL portals for relevant tender opportunities.
• Review tender documents and evaluate eligibility requirements.
• Maintain a pipeline of suitable tender opportunities.

Bid Preparation

• Prepare technical and commercial bid documents.
• Compile supporting documents, declarations, and compliance information.
• Coordinate with internal departments to collect required technical and commercial inputs.
• Ensure all bid documents are complete and submitted within specified deadlines.

Documentation & Compliance

• Maintain company registration documents and statutory records required for tender participation.
• Coordinate the preparation of documents related to EMDs, bank guarantees, and digital signatures, where applicable.
• Maintain organized records of submitted tenders and supporting documentation.

Coordination & Reporting

• Work closely with engineering, procurement, finance, and sales teams during the bid preparation process.
• Track tender status and maintain submission records.
• Prepare periodic reports on tender activities and outcomes.
• Support continuous improvement of documentation and internal tender processes.

Required Qualifications

• Bachelor's degree in Engineering, Commerce, Business Administration, or a related discipline.
• 1–3 years of experience in government or public sector tendering.
• Familiarity with online tendering platforms and bid submission processes.
• Experience in engineering, infrastructure, EPC, construction, manufacturing, or related industries is preferred.

Required Skills

• Government tendering and bid management
• Tender documentation and compliance
• BOQ interpretation and commercial documentation
• Microsoft Excel, Word, and Outlook
• Strong organizational and documentation skills
• Good written and verbal communication
• Ability to manage multiple deadlines with attention to detail

Preferred Skills

Experience with one or more of the following will be considered an advantage:

• Government e-procurement platforms
• ERP or document management systems
• AI-assisted productivity tools for document preparation
• Coordination with OEMs, vendors, and subcontractors

Pay: ₹15,000.00 - ₹20,000.00 per month

Benefits:

• Paid time off
• Provident Fund

Work Location: In person