Tender Executive

Job Purpose : We are looking for an experienced Tender Executive to independently manage the complete tendering lifecycle for Government/PSU business, with strong hands-on expertise in GeM and Government e-procurement portals.The role involves tender identification and analysis, technical/commercial bid preparation, compliance, EMD/PBG/SD management, post-order documentation and supporting bid-winning strategies.

Key Responsibilities

• Independently manage GeM tender identification, analysis and submission, including bid participation, clarifications, amendments, Reverse Auctions, price negotiation, order acceptance and post-order compliance.
• Handle GeM Vendor Assessment, product catalogue creation/mapping, product/brand/OEM approvals and related documentation.
• Analyse tender documents for eligibility, technical specifications, financial/experience/turnover requirements, EMD, PBG/SD, delivery, testing and other conditions.
• Prepare Technical Compliance Checklists / Technical Matrices, identify gaps, risks and deviations, and support Bid/No-Bid decisions.
• Manage tenders on Government/PSU e-procurement portals, including registration, DSC, document uploads, corrigendums, technical evaluation and financial bid opening.
• Manage EMD tracking, submission, refund/release and coordinate with Finance/Accounts/Banks.
• Coordinate PBG/Security Deposit issuance, submission, validity, renewal and release.
• Handle Work Order/GeM Order and post-order activities, including contract review, delivery, inspection, acceptance, documentation and order closure.
• Follow up with Government/PSU authorities for Past Performance, Work Experience, Completion and Performance Certificates and maintain records.
• Ensure tender eligibility, mandatory documentation and compliance, with zero omission of required documents.
• Maintain Tender, Bid, EMD, PBG/SD, Work Order, Certificate, Status and Order Closure MIS/trackers and prepare management reports.
• Draft professional correspondence for clarifications, pre-bid queries, extensions, EMD/PBG release, work orders, completion certificates and technical/commercial representations.

Required Skills :

• Strong hands-on experience in GeM & Government Tendering
• GeM Bid Submission & Vendor Assessment
• Government/PSU E-Procurement
• Technical Compliance / Technical Matrix
• EMD, PBG & Security Deposit Management
• Tender Document Analysis & Bid/No-Bid Strategy
• Work Order & Post-Order Management
• Strong documentation, follow-up and analytical skills
• Good written/verbal communication and letter/email drafting

If interested, you can share your CV on [email protected]