Tender Executive

Role & responsibilities

Tender Identification & Analysis

• Track government, PSU, and private-sector tenders for solar EPC projects through portals, publications, and industry networks.
• Analyse tender notices, pre-qualification requirements, and technical/commercial terms.
• Prepare summaries and recommend participation based on feasibility.
• Bid Preparation & Submission
• Coordinate with design, engineering, procurement, finance, and legal teams to collect inputs for bids.
• Prepare technical and commercial proposals in line with tender specifications.
• Draft clarifications, pre-bid queries, and ensure timely responses.
• Ensure submission of bids (online/offline) within stipulated deadlines.
• Costing & Estimation
• Work with procurement and engineering teams to prepare preliminary cost estimates, BOQs, and pricing sheets.
• Support preparation of competitive pricing models and margin analysis.
• Compliance & Documentation
• Verify all bid documents for accuracy, completeness, and compliance with tender conditions.
• Maintain records of tenders, submissions, and correspondence.
• Stakeholder Coordination
• Liaise with clients, consultants, government agencies, and vendors for tender-related communication.
• Support tender presentations, negotiations, and contract finalization.
• Market Intelligence
• Maintain database of competitors, bid prices, and market trends.
• Provide feedback to management on tender outcomes and strategy.