Tender Executive

Assistant Manager Tender Documentation
IT Networking and Structure Cabling
Min Exp: 2-5 Years.
Education: Graduate or Diploma Holder
A "Documentation Tendering" job prole involves the responsibility of preparing, managing, and
compiling all necessary documentation for submitting tenders (bids) to potential clients,
ensuring accuracy, compliance with tender requirements, and presenting a comprehensive
proposal that highlights the company's capabilities to secure contracts; this includes tasks like
reviewing tender documents, gathering information from dierent departments, drafting
technical and commercial proposals, and coordinating with internal stakeholders to meet
submission deadlines.
Key responsibilities of a Documentation Tendering professional:
1. Analyzing Tender Documents:
Carefully reviewing tender documents to fully understand the project scope, technical
specications, evaluation criteria, and compliance requirements.
2. Information Gathering:
Coordinating with internal departments like engineering, sales, nance, and legal to
gather relevant data, technical details, pricing information, and compliance certicates
needed for the tender response.
3. Proposal Writing:
Drafting comprehensive technical and commercial proposals as per the bid, including
detailed descriptions of the proposed solution, project methodology, project timeline,
pricing structure along with project team and OEM.
4. Compliance Management:
Ensuring all tender documents adhere to the specied format and submission
guidelines, including legal and regulatory compliance checks.
5. Technical Documentation:
Preparing technical specications, drawings, data sheets, and other supporting
documents to clearly demonstrate the proposed solution's capabilities.
6. Cost Estimation:
Calculating project costs, including materials, labour, and overheads, to develop
accurate pricing proposals before submission.
7. Quality Control:
Reviewing and editing all tender documents to ensure accuracy, clarity, and
professional presentation before submission.
8. Tender Submission:
Managing the submission process on electronic tendering platforms, including timely
uploading of documents and adhering to deadlines.
9. Clarication Requests:
Responding to any clarications or questions raised by the client regarding the tender
documents.

10. Creation and deletion
Creating or deletion of categorises on gem portal as per the requirements.
11. Report Submission
Keeping a record of all the tender submitted, upcoming tenders in a proper format for
reviewing save.
12. Post-Submission Follow-up:
Maintaining communication with the client throughout the evaluation process and
addressing any queries that may arise. Tracking EMD and PBG submitted at a time of
ling tender.
13. Skills required for a Documentation Tendering role:

Strong Writing and Editing Skills:
Ability to clearly and concisely communicate technical information in a compelling and
persuasive manner.
14. Technical Knowledge:
Understanding of the products, services, or industry relevant to IT Networking, Structure
Cabling, UPS, Video Wall etc the tenders being submitted.
15. Attention to Detail:
Meticulous focus on ensuring accuracy and completeness in all documentation.
16. Time Management Skills:
Ability to coordinate multiple tasks and meet deadlines within a tight timeframe.
17. Communication Skills:
Eective communication with internal stakeholders and external clients to gather
information and address concerns.