Tender Executive

Role & responsibilities :

• Identify and track tenders/RFPs/EOIs relevant to the company's construction and EPC business.
• Study and review tender documents, BOQs, drawings, specifications, scope of work, GCC/SCC and commercial conditions.
• Coordinate with the technical, estimation, planning, procurement, contracts and finance teams for tender preparation.
• Carry out quantity take-offs from drawings, BOQs and specifications.
• Prepare detailed estimates, rate analysis and cost sheets for civil, finishing and allied works.
• Obtain and evaluate vendor/subcontractor quotations and incorporate appropriate rates in the tender.
• Prepare comparative statements for quotations received from vendors/subcontractors.
• Analyse project costs including material, labour, equipment, subcontracting, overheads and other project-related costs.
• Assist in determining appropriate rates, margins, contingencies and commercial assumptions for tender submission.
• Prepare BOQ pricing, commercial bid documents, price schedules and tender summaries.
• Ensure compliance with tender requirements, including technical and commercial documentation.
• Coordinate for preparation of technical submissions, method statements, company credentials and supporting documents, wherever required.
• Review tender eligibility criteria, qualification requirements, EMD, PBG, retention, payment terms, LD clauses, contract conditions and other commercial risks.
• Prepare queries/clarifications for submission to the client/consultant and track responses.
• Maintain a database of tender rates, vendor quotations, historical project costs and market rates for future estimation.
• Participate in pre-bid meetings/site visits, wherever required.
• Support the senior team in tender negotiations, revisions and final bid submission.
• Ensure all tenders are submitted accurately and within the prescribed deadline.
• Maintain proper records of submitted, awarded and unsuccessful tenders and prepare tender analysis reports.
• Coordinate with the execution team during handover of awarded projects to ensure that tender assumptions, scope and commercial details are clearly communicated.

Preferred candidate profile

• Strong knowledge of construction estimation and tendering processes.
• Good understanding of BOQ, quantity surveying, rate analysis and cost estimation.
• Ability to read and interpret civil/architectural/structural drawings and specifications.
• Good knowledge of construction materials, labour rates and subcontracting costs.
• Strong MS Excel skills, including preparation of cost sheets and comparative statements.
• Working knowledge of AutoCAD and estimation/tendering software will be preferred.
• Understanding of contract conditions and commercial terms.
• Strong analytical and numerical skills.
• Good coordination and negotiation skills.
• Ability to work under tight deadlines and manage multiple tenders simultaneously.
• Strong attention to detail and accuracy.