Tender Executive

Job Description Tender Executive
Company - JEE Pumps Limited
Department - Sales / Tendering / Business Development
Location - Ahmedabad (Odhav GIDC)
Reports to - Tender Manager / Sales Manager / Director

Role Summary

The Tender Executive is responsible for managing the complete tendering process for JEE Pumps Limited, including tender identification, document preparation, coordination with internal departments, submission, and post-tender follow-up. The role requires strong attention to detail, understanding of pump specifications, and the ability to handle government, PSU, EPC, and private sector tenders efficiently.

Key Responsibilities
1. Tender Identification & Tracking

• Monitor portals such as GeM, e-procurement portals, state tender sites, and EPC/OEM tender notifications.
• Identify relevant tenders for industrial pumps, pumping systems, and related equipment.
• Maintain a tender tracking sheet with deadlines, requirements, and submission status.

2. Tender Documentation & Preparation

• Study tender documents thoroughly (technical specs, eligibility, commercial terms).
• Coordinate with Sales, Design, Production, Quality, and Purchase teams to collect technical and commercial inputs.
• Prepare BOQs, data sheets, compliance statements, and required forms.
• Ensure product selection (centrifugal pumps, chemical process pumps, submersible pumps, etc.) matches technical specifications.

3. Costing & Quotation Preparation

• Prepare cost sheets in coordination with the Purchase and Costing team.
• Finalize pricing and prepare techno-commercial bids.
• Prepare price bids, technical bids, EMD details, and supporting documents.

4. Online & Offline Tender Submission

• Upload technical and commercial bids on e-tender portals.
• Prepare physical tender submissions when required.
• Ensure timely submission without errors.

5. Coordination & Compliance

• Ensure compliance with tender requirements (certificates, test reports, ISO documents, GST, PAN, registration certificates, etc.).
• Coordinate for EMD/BG preparation with Finance and Banks.
• Resolve queries from tender authorities and participate in pre-bid meetings.

6. Post-Tender Activities

• Track tender opening dates and results.
• Follow up for technical clarifications, negotiation meetings, L1 status, and approvals.
• Maintain a tender MIS for management review.

Qualifications & Experience

• Graduate (B.Com/BBA/B.Sc) or Diploma/B.Tech (Mechanical preferred).
• 1 to 5 years of experience in tendering (industrial pumps or engineering products preferred).
• Knowledge of e-tender portals (GeM, eProcure, state portals).
• Experience in preparing techno-commercial bids.
• Proficiency in MS Excel, Word, PDF editing, and scanning documentation.

Key Skills & Competencies

• Strong understanding of tendering procedures
• Basic technical knowledge of pumps (preferred)
• Excellent documentation and formatting skills
• Strong coordination and follow-up abilities
• Attention to detail and accuracy
• Good communication and time management
• Ability to work under tight deadlines