Tender Executive

Department: Tender / Sales & Marketing

Candidate Expectations:

Total Experience and Relevant Experience: 3 to 5 Years of relevant experience in Tendering, E-Procurement, GeM or Government Tender processes

Skills Mandatory: Government Tendering, GeM Portal, E-Procurement Candidate

Diversity: Only Male Candidates

Education and Certification

Qualification: BE Mechanical or Automobile

Detailed Job Description

• Search and identify relevant tenders through E-Procurement Portals, GeM Portal, Tender News and Government E-Portals.
• Review tender documents and understand technical, commercial and eligibility requirements.
• Coordinate with the Technical Team to understand product specifications and tender requirements.
• Prepare GO / NO-GO sheets and obtain management approval for shortlisted tenders.
• Prepare and share the list of approved tenders with the concerned teams.
• Prepare pre-bid letters/queries and coordinate/attend pre-bid meetings.
• Support the tender team in collecting and preparing technical and commercial documents.
• Coordinate with concerned departments for product-related technical documents and experience certificates.
• Request, track and maintain updated Experience Certificates as per tender requirements.
• Maintain records of Work Orders, Experience Certificates, Indents, Proposals and other project-related documents.
• Prepare Indents for new Work Orders and coordinate with concerned departments.
• Prepare requisitions for Tender Fee, EMD and Bank Guarantee.
• Prepare and maintain Tender Index, Forms, Annexures and other tender documentation.
• Coordinate with Accounts for bank certificates, CA certificates, financial documents, turnover certificates and bank solvency certificates.
• Check portal requirements and submission checklists to ensure documentation is complete.
• Ensure timely and accurate tender preparation and submission within specified deadlines.
• Understand and follow tender portal submission procedures and guidelines.
• Coordinate regarding Tender Fee/EMD payment procedures and related queries.
• Prepare documentation for EMD refunds, BG submission letters and other tender-related correspondence.
• Maintain Tender Cum EMD Statement and Bank Guarantee Statement.
• Maintain records of submitted, not submitted and ongoing tenders.
• Track tender closing dates and expiry dates across E-Procurement, GeM, Government portals and Tender News.
• Monitor validity and renewal of company credentials such as ISO certificates, CA turnover certificates and Bank Solvency certificates.
• Follow up with concerned departments regarding manufacturing status and project progress.
• Coordinate with customers regarding supply of goods and project-related requirements.
• Maintain Project Tracking MIS and ensure pending tasks are communicated to concerned stakeholders.
• Regularly update Indent Cum Order-in-Hand Statement and other tender/project-related MIS reports.
• Ensure proper documentation, timely follow-up and compliance with tender requirements.

KEY SKILLS: Government Tenders, Tendering, GeM, E-Procurement, Tender Preparation, Tender Documentation, Tender Submission, Tender Evaluation, Tender Coordination, Tender Portal Management, GO/NO-GO.