Tender Executive

Job Description Tender Executive

Company: PS Associates
Location: Bhopal,Madhya Pradesh
Experience: 1–4 years
Employment: Full-time

About PS Associates:-

PS Associates is an IT infrastructure and government procurement solutions company serving government departments, PSUs and institutional clients. We work across IT hardware, networking, manpower solutions and government tenders, with a growing focus on expanding our government and enterprise business.

Role: Tender Executive

We are looking for a Tender Executive who can independently manage the complete tender lifecycle—from identifying relevant opportunities to bid submission, compliance and post-bid follow-up.

Key Responsibilities

• Search and identify relevant tenders on GeM, CPPP, state e-procurement portals and other platforms.
• Evaluate tenders for eligibility, technical requirements, EMD, turnover, certifications, OEM requirements, experience and other eligibility criteria.
• Prepare and maintain a daily tender tracker with deadlines, tender value, department, eligibility and bid status.
• Coordinate with OEMs, distributors, finance and internal teams for required documents, quotations and authorizations.
• Prepare technical and commercial bid documentation and ensure 100% compliance with tender requirements.
• Handle GeM bidding, reverse auctions, corrigenda and tender amendments.
• Prepare tender-related declarations, undertakings, affidavits and other required documentation.
• Coordinate bid submission before deadlines and maintain proper records of submitted bids.
• Track technical evaluation, financial opening, L1 status, negotiations, LOA/PO and post-bid requirements.
• Maintain a database of government departments, PSUs, OEMs and recurring tender opportunities.

Candidate Requirements

• 1–4 years of experience in tender management, government procurement, GeM or e-procurement.
• Strong understanding of GeM and government tender processes.
• Experience in IT hardware / manpower / networking tenders will be preferred.
• Good knowledge of MS Excel and Word.
• Strong documentation and attention-to-detail skills.
• Ability to interpret tender eligibility and identify commercial/technical risks.
• Strong coordination and follow-up skills.
• Ability to work under strict tender deadlines.

Key Performance Indicators

• Number of relevant tenders identified
• Tender qualification accuracy
• Number of bids submitted
• Bid submission accuracy / zero-document-error rate
• Technical qualification rate
• L1 / order conversion rate
• Tender value generated
• Timeliness of submissions

What We Offer

• Opportunity to work directly on government & PSU procurement
• Exposure to GeM and multi-state tendering
• Performance-based growth
• Opportunity to build expertise in government business development and procurement

To apply: Send your CV to [email protected] or call +91 9109025608