Tender Executive

Company: SunGarner Energies Limited
Location: Noida / Greater Noida
Department: Tendering / Business Development
Designation: Tender Documentation Executive
Experience: 1-3 Years
Qualification: Graduate / B.Tech / Diploma / Any relevant qualification
Salary: 3 - 3.6 LPA
Employment Type: Full-Time

About SunGarner Energies Limited

SunGarner Energies Limited is a sustainable integrated energy company engaged in Solar Power, UPS, Batteries, Inverters, and EV products. We are committed to delivering innovative and reliable energy solutions through technology, quality, and customer-focused services.

Job Summary

We are looking for a detail-oriented and organized Tender Documentation Executive to manage tender-related documentation, online tender submissions, and coordination with internal departments. The ideal candidate should have good knowledge of tender portals, documentation, and basic commercial/technical tender requirements.

Key Responsibilities

• Search and identify relevant government and private tenders related to the company's products and services.
• Review tender documents, eligibility criteria, terms & conditions, and submission requirements.
• Prepare and maintain technical, commercial, and supporting tender documents.
• Coordinate with Sales, Finance, Technical, Legal, and other departments for required information and documents.
• Prepare documents such as EMD, Tender Fee, Authorization Letters, Undertakings, Declarations, OEM Certificates, GST/PAN documents, and other statutory documents.
• Upload and submit tenders on various e-tendering portals within the prescribed timelines.
• Ensure accuracy and completeness of tender documentation before submission.
• Maintain proper records of submitted, ongoing, and upcoming tenders.
• Track tender status, corrigendums, amendments, deadlines, and bid results.
• Support in preparing responses to tender queries and clarification requirements.
• Maintain a database of tender documents, certificates, registrations, and company credentials.
• Coordinate with management for approvals related to tender submissions.
• Ensure timely renewal and availability of required certificates, registrations, and other tender-related documents.

Required Skills

• Good knowledge of Tender Documentation and E-Tendering Process.
• Familiarity with government/e-tender portals such as GeM, CPPP, and other state/private tender portals.
• Good command of MS Excel, MS Word, and PDF documentation.
• Strong documentation and coordination skills.
• Good written and verbal communication skills.
• Strong attention to detail and accuracy.
• Ability to work under deadlines and manage multiple tenders simultaneously.
• Good follow-up and coordination skills.
• Basic understanding of commercial and technical tender terms will be an advantage.

Preferred Candidate

• Candidates with 13 years of experience in Tendering, Tender Documentation, Bid Management, or Tender Coordination will be preferred.
• Experience in the Solar, Renewable Energy, Electrical, Power, UPS, Battery, or EPC industry will be an added advantage.
• Candidates who have hands-on experience with GeM and government e-tender portals will be preferred.