Tender Executive

Tender Executive

Position: Tender Executive
Experience: 25 years preferred
Location: Chennai
Working Days: Monday to Saturday
Working Hours: 9:30 AM to 7:00 PM
Salary: Negotiable based on experience, skills and interview performance

Key Responsibilities:

• Search and identify relevant government and private tender opportunities.
• Review tender notices, NITs, eligibility criteria and bid requirements.
• Download and study tender documents, BOQ, specifications and scope of work.
• Prepare and compile technical and commercial tender documents.
• Coordinate with estimation, billing, accounts and project teams for tender inputs.
• Prepare BOQ, rate analysis, comparative statements and price bids.
• Collect and arrange required certificates, registrations and supporting documents.
• Ensure EMD, tender fees, GST, experience certificates and other requirements are properly submitted.
• Prepare tender checklists and ensure compliance with all tender conditions.
• Coordinate with management for tender pricing, approvals and final submission.
• Upload and submit tenders through relevant e-tendering portals within deadlines.
• Track tender status, corrigenda, clarifications and submission timelines.
• Maintain proper records of submitted tenders and tender-related documents.
• Assist in preparing pre-bid queries and attending pre-bid meetings when required.
• Coordinate with clients/departments regarding tender-related clarifications.
• Maintain a database of ongoing, submitted, awarded and rejected tenders.
• Support the team in preparing work orders, LOAs and related documentation after tender award.

Preferred Skills:

• Good knowledge of government/e-tendering processes.
• Experience with CPWD/PWD/Corporation/UGSS/WSS/infrastructure tenders will be an advantage.
• Strong knowledge of MS Excel, Word and PDF documentation.
• Good communication, documentation and coordination skills.
• Ability to work within strict tender submission deadlines.