Tender Executive

Role & responsibilities

• Search, identify, and evaluate relevant government and institutional tenders.
• Handle tender portals such as GeM, CPPP, and various state government e-procurement portals.
• Review tender documents, eligibility criteria, technical specifications, terms and conditions, and submission deadlines.
• Prepare and compile tender documents, including technical bids, financial bids, declarations, affidavits, EMD, and other required certificates.
• Coordinate with internal departments for quotations, product specifications, licenses, GST documents, and other compliance requirements.
• Prepare and upload technical and commercial bids within the stipulated deadlines.
• Manage EMD, bid security, performance bank guarantees (PBG), and related documentation.
• Track tender status, corrigenda, bid openings, technical evaluations, and financial results.
• Coordinate with government departments, procurement agencies, and tender authorities for clarifications and follow-ups.
• Maintain tender records, submission trackers, and a database of upcoming and completed tenders.
• Assist in preparing purchase orders, supply-related documents, and post-award compliance documentation.

Preferred candidate profile

• Graduate in any discipline; a background in Commerce, Business Administration, or a related field is preferred.
• 25 years of experience in tender management, preferably in government tenders.
• Hands-on experience with GeM and government e-procurement portals.
• Good knowledge of tender documentation, bid submission, EMD, PBG, and compliance requirements.
• Proficiency in MS Excel, MS Word, PDF editing, and online documentation.
• Strong coordination, communication, and follow-up skills.