Tender Executive

Writing

Job Description: Tender Executive

Company: EDALL Systems

Employment type: Full-time

Annual salary: ₹6,00,000 per annum

Working schedule: Monday to Friday and alternate Saturdays

Location: [Insert office location]

About the role

EDALL Systems is seeking a sincere, organised and deadline-focused Tender Executive to identify suitable tender opportunities and coordinate accurate, complete and timely bid submissions. The role involves tender research, document preparation, portal submissions and systematic record keeping.

Key responsibilities

• Search for and track relevant tender opportunities on GeM, CPPP, government, PSU and other e-procurement portals.
• Review tender documents and prepare a checklist of eligibility requirements, technical specifications, financial criteria, forms, fees and submission deadlines.
• Coordinate with internal teams to collect technical, financial and company documents needed for each bid.
• Prepare, compile, proofread and submit tender documents in the required format before the deadline.
• Maintain an updated tender tracker showing opportunities, status, submission dates, outcomes and follow-up actions.
• Organise digital and physical tender files with clear naming, version control and easy retrieval.
• Monitor portal updates, corrigenda, pre-bid meeting notices and requests for clarification.
• Maintain confidentiality and accuracy when handling company and tender information.

Education

• Full-time BSc, MSc or MBA from a recognised institution.
• Candidates with relevant experience in tendering, procurement or bid coordination will be preferred.

Required skills and qualities

• Strong documentation, proofreading and file-management skills.
• Good working knowledge of MS Word, Excel and PowerPoint .
• Ability to search for and track tender opportunities (“tender mining”) across multiple portals.
• Clear written communication and professional coordination skills.
• Careful, sincere and dependable, with strong attention to detail.
• Able to plan work, manage multiple submissions and meet strict deadlines.
• Comfortable learning online procurement portals and following detailed instructions.