Tender Management Executive / Tender Coordinator

Key Responsibilities

1. Tender Coordination & Tracking

• Support the end-to-end tender lifecycle from EOI/RFP/RFQ identification to final submission
• Maintain a central tender tracker with key milestones, deadlines, and responsibilities – in CRM
• Track clarifications, addendums, corrigenda, and submission timelines
• Follow up with internal teams to ensure inputs are received on time

2. Documentation & Compliance

• Maintain and update standard tender documents, including:
• Company profiles
• Technical write-ups
• Methodologies
• CVs / team profiles
• Past project credentials
• Certifications and compliance documents
• Ensure all submissions are fully compliant with tender requirements
• Cross-check documents for formatting, completeness, and consistency
• Coordination with Internal Teams
• Coordinate with:
• BD / Sales for scope and commercial inputs
• Operations & Site Teams for methodology and execution details
• Finance for pricing, BOQs, and financial forms
• QA / Compliance / Legal for declarations and statutory documents
• Act as a single point of coordination for tender-related information flow

. Tender Submission Support

• Assist in preparing final tender bundles (technical + commercial, as applicable)
• Ensure correct naming, structuring, and packaging of files as per tender instructions
• Support both online portal submissions and physical submissions (if required)
• Maintain submission acknowledgements and records

5. Post-Submission Support

• Maintain records of submitted tenders, versions, and final pricing
• Support responses to post-submission clarifications
• Assist in preparing comparison statements and internal tender summaries
• Archive completed tenders for future reference and reuse

6. Data Management & Continuous Improvement

• Maintain a central repository of tender data and historical submissions
• Support analysis of:
• Win/loss trends
• Common qualification criteria
• Reusable content opportunities
• Suggest improvements to tender processes and documentation structure

Required Skills & Experience

Mandatory

· years of experience in tender coordination / bid management / proposal support

· Strong documentation and organizational skills

· Ability to coordinate with multiple teams under tight deadlines

· High attention to detail and compliance orientation

· Proficiency in MS Excel, Word, PowerPoint, and document management

Good to Have

• Experience in infrastructure / traffic / transport / engineering / data services domains
• Familiarity with government and PSU tenders
• Exposure to e-procurement portals (GeM, CPPP, state portals, etc.)
• Basic understanding of BOQ structures (not mandatory)

Pay: ₹300,000.00 - ₹400,000.00 per year

Benefits:

• Provident Fund

Work Location: In person