Tender Manager

Reporting To: Management

Tender Manager to lead all tendering and government

procurement activities of the organization. Responsible for identification, evaluation,

preparation, submission, follow-up and execution support of tenders across GeM, CPPP,

Government Departments, Sports Federations, PSUs and Autonomous Bodies.

Key Responsibilities -

Tender Identification & Business Development

• Daily monitoring of GeM, CPPP, e-Procurement portals and Government procurement

websites.

• Identification of relevant tenders aligned with company products and services.
• Preparation of tender opportunity reports and bid recommendation notes.
• Tracking upcoming tenders and maintaining bid pipeline.

GeM Portal Management

• Complete management of GeM Seller Account.
• Product catalogue creation and management.
• GeM category creation, modification and specification representation.
• OEM registration and brand approval management.
• Handling bid participation, reverse auctions and direct purchase opportunities.
• Managing GeM related documentation and compliance.

Tender Preparation & Submission

• Preparation of technical bids and commercial bids.
• Preparation of compliance sheets and bid matrices.
• Coordination with OEMs for technical documentation and authorization certificates.
• Preparation of declarations, affidavits, undertakings and eligibility documents.
• Timely online and offline bid submission.
• Bid clarification management.

Technical & Commercial Evaluation

• Detailed review of tender specifications.
• Identification of restrictive specifications and preparation of pre-bid queries.
• Preparation of deviation statements.
• Costing and bid pricing analysis.
• Competitor benchmarking and bid strategy formulation.

Bank Guarantees & Contract Support

• Coordination with Accounts team for:

* EMD

* Bid Security

* Performance Bank Guarantees

* Advance Bank Guarantees

* Monitoring validity and extension requirements.

Order Execution Support

• Coordination with OEMs and suppliers after award.
• Contract review and compliance monitoring.
• Delivery schedule tracking.
• Documentation support for inspections, dispatch and payments.

Vendor & OEM Management

• Coordination with international and domestic OEMs.
• Obtaining authorization letters.
• Product certifications and compliance management.
• Management of CE, ISO, ICF, IKCA, RFI, FISA and other certification documentation.

Documentation & MIS

• Maintenance of tender database.
• Bid status tracking.
• Win-loss analysis.
• Monthly management reports.
• Order book and pipeline reporting.

Desired Skills

• Expert knowledge of GeM Portal.
• Strong understanding of Government Procurement Procedures.
• Experience with CPPP and State e-Procurement Portals.
• Strong drafting and documentation skills.
• Ability to understand technical specifications and compliance requirements.
• Excellent communication and negotiation skills.
• Proficiency in Excel, Word and PowerPoint.
• Experience in preparing technical and commercial bids independently.

Pay: ₹40,000.00 - ₹60,000.00 per month

Work Location: In person