Tender Manager

Shimizu Corporation is seeking an experienced Tender Manager to support and manage tender activities for our construction business in Singapore. Reporting to the Head of Department – Tender, the successful candidate will be responsible for the effective coordination and management of tenders from initial opportunity assessment through tender preparation, submission, clarification and post-tender activities. The role requires close collaboration with Business Development, Project, Legal, Contract and Technical teams, other departments within our Singapore office, as well as relevant departments and stakeholders at our Headquarters in Tokyo. The Tender Manager will ensure that all tender activities are undertaken systematically and in accordance with the Company's established Tender Protocol, internal governance requirements, approval processes and submission timelines.

Responsibilities:

Tender Management & Coordination

• Assist the Head of Department in the planning, management and execution of construction tenders.
• Manage the tender process from receipt of tender invitation through review, preparation, submission, clarification and tender close-out.
• Ensure strict compliance with the Company's established Tender Protocol, including internal reviews, approvals, documentation and reporting requirements.
• Develop and maintain tender programmes, schedules, responsibility matrices and key submission milestones.
• Coordinate inputs from relevant departments including Business Development, Contracts/Commercial, Planning, Construction, Engineering, Design, Procurement, M&E, Safety, Quality and other supporting functions.
• Organise and facilitate tender kick-off meetings, progress meetings, technical/commercial reviews and final tender reviews.
• Monitor tender progress closely, identify potential gaps or delays and ensure timely corrective actions.
• Maintain proper tender records, correspondence, approvals and documentation.

Tender Strategy & Preparation

• Assist in reviewing tender requirements, Conditions of Contract, specifications, drawings, scope requirements and other tender documentation.
• Support the development of appropriate tender strategies, construction approaches, procurement strategies, programme considerations and commercial positioning.
• Coordinate preparation of technical submissions, construction methodology, preliminary programmes, site logistics, organisational proposals and other required tender deliverables.
• Work with the commercial and procurement teams on subcontractor/supplier enquiries, quotations, cost inputs and tender assumptions.
• Work closely with assigned Tender Project Managers from start until submission of tenders and assist in post-tender follow ups.
• Coordinate identification and assessment of key tender risks, opportunities, qualifications, exclusions and contractual considerations.
• Assist in ensuring that tender proposals are complete, competitive, technically sound and aligned with the Company's objectives and risk parameters.

Internal & External Coordination

• Work closely with Business Development on potential opportunities, client requirements, prequalification exercises and tender pursuits.
• Coordinate with relevant departments and management within Shimizu Singapore throughout the tender process.
• Liaise effectively with Shimizu's Headquarters in Tokyo where corporate review, technical input, management approval or other support is required, where applicable.
• Coordinate with consultants, subcontractors, suppliers and specialist partners where necessary during tender preparation.
• Support presentations, tender interviews, clarification meetings and negotiations with clients and consultants.
• Assist with the proper handover of successful tenders to the project execution team.

Tender Governance & Continuous Improvement

• Ensure compliance with internal tender approval procedures, corporate governance requirements and established authority levels.
• Maintain tender status reports and provide regular updates to the Head of Department and Management.
• Support post-tender reviews and capture lessons learned from both successful and unsuccessful tenders.
• Contribute towards continuous improvement of tender processes, templates, databases and knowledge management.
• Monitor relevant developments in Singapore's construction industry, procurement practices and tender requirements.

Qualifications

• Degree in Civil Engineering, Construction Management, Quantity Surveying, Building, Architecture or another relevant construction-related discipline.
• Preferably 8–12 years or more of relevant experience within the construction industry, with substantial exposure to tendering, pre-construction, contracts, commercial management or project management.
• Strong preference for candidates with practical knowledge and experience of the Singapore construction industry.
• Experience with a reputable main contractor and/or major building, infrastructure, industrial or institutional projects would be advantageous.
• Good understanding of construction methodologies, tender documentation, procurement, contracts, cost considerations, programming and project risks.
• Familiarity with Singapore construction procurement practices, regulatory requirements and major public/private-sector tender processes would be advantageous.

Key Competencies

• Strong tender management, planning and coordination capabilities.
• Good commercial and contractual awareness.
• Ability to understand technical drawings, specifications, construction methodologies and tender requirements.
• Strong organisational skills with the ability to manage multiple workstreams and strict tender deadlines.
• Good analytical and problem-solving capabilities.
• Strong written and verbal communication and presentation skills.
• Ability to coordinate effectively across different technical and corporate functions.
• Confidence in working with senior management and collaborating across Singapore and overseas offices.
• A structured, meticulous and disciplined approach to documentation and tender governance.
• Strong teamwork, integrity and sense of responsibility.
• Ability to work independently while supporting and taking direction from the Head of Department.
• Honesty and Ethics

We are committed to conducting business with integrity and in full compliance with all applicable anti-bribery and anti-corruption laws. Successful candidates will be expected to uphold the Company's ethical standards and comply with all requirements set out in the Company's Compliance Policy.