Tender Manager

As a Tender Manager (m/f/d), you will play a critical role in leading and coordinating tender activities, developing competitive bid strategies, and supporting business growth initiatives for Conceptum Logistics USA. This position is responsible for managing complex tender processes, preparing commercial and technical proposals, developing budgetary and transactional quotations, evaluating supplier and subcontractor offerings, and supporting contract negotiations. Working closely with Sales and Operations, you will help secure new business opportunities by delivering accurate, commercially competitive pricing and customer-focused transportation solutions.

Do you have any questions? Please contact Alexis Mitchell in advance at [email protected]. We look forward to receiving your application, stating your salary expectations and availability.

About us

The Conceptum Logistics Group is specialized in project logistics. We develop individual transport solutions for our customers and transport freight – no matter how large or heavy – to the most remote regions of the globe. Founded in 2002, we have a variety of clients on all continents and are represented at many locations worldwide with our own branch offices (Canada, United States, Peru, Colombia, Brazil, South Africa, Spain, Germany, Sweden, Finland, Türkiye, Uzbekistan, India, China and Australia included). Many years of experience abroad, reliable planning, proactive response times, short decision-making, and a “hands-on” focus, ensure long-standing relationships with our customers.

Your tasks

• Manage and respond to tender inquiries, including Invitations to Tender (ITTs), Requests for Information (RFIs), and Requests for Quotation (RFQs).
• Develop tender strategies and coordinate bid activities in collaboration with Sales, Operations, and other stakeholders.
• Prepare technical and commercial proposals, budgetary estimates, and transactional quotations for project and business opportunities.
• Support customer presentations, proposal reviews, and commercial contract negotiations.
• Source, obtain, and evaluate quotations from carriers, vendors, and subcontractors to support competitive and compliant submissions.
• Negotiate rates, terms, and service agreements to optimize commercial outcomes and operational efficiency.
• Manage supplier and subcontractor relationships throughout the tender and project lifecycle.
• Review contract terms and conditions to identify commercial, operational, and contractual risks.
• Assess project risks, recommend mitigation strategies, and ensure compliance with customer requirements and company standards.
• Coordinate with Operations during project handover and implementation to ensure a smooth transition from award to execution.
• Collaborate with domestic and international offices on tender planning, pricing strategies, and proposal development.
• Prepare project cost estimates, logistics concepts, transportation plans, and supporting bid documentation.
• Maintain accurate tender records, reporting, and documentation while supporting continuous process improvement initiatives.

Your profile

• Degree, vocational training, or equivalent qualification in Logistics, Freight Forwarding, Supply Chain Management, Shipping, Business Administration, or a related field.
• Minimum 3-5 years of experience in Tender Management, Pricing, Freight Forwarding, Project Logistics, or Supply Chain Operations.
• Experience with project cargo, Out-of-Gauge (OOG), heavy haul, breakbulk, and oversized transportation solutions across domestic and international markets.
• Strong knowledge of multimodal transportation, including ocean freight, air freight, trucking, rail, and specialized project logistics services.
• Proven experience preparing commercial proposals, pricing solutions, tender submissions, and customer quotations.
• Ability to evaluate supplier and subcontractor proposals and develop competitive, commercially sound pricing strategies.
• Strong organizational and project management skills with the ability to prioritize competing deadlines and manage multiple opportunities simultaneously.
• Ability to thrive in a fast-paced, deadline-driven, and international business environment.
• Excellent analytical, commercial, negotiation, and problem-solving skills.
• Strong communication, stakeholder management, and relationship-building abilities.
• Proficiency in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Excellent English communication skills, both written and verbal.
• Additional language skills, particularly Spanish, are considered an asset.

Our offer

An open, international working environment awaits you at Conceptum Logistics Group. Trust and respect characterize our dealings with each other. As owner-managed Group, we have short decision-making paths and offer our employees the perspective of contributing to shape Conceptum Logistics’ future.

• An interesting, versatile workplace with plenty of opportunities for creativity
• An open atmosphere, flat hierarchies and short decision paths
• An international working environment
• Attractive, performance-related salary