Tender Manager (Construction)

Department: Tender Management Department

Reports To: Company Chief Revenue Officer (CRO) and President

Job Summary:

The Tender Leader is responsible for managing the end-to-end tendering process for construction projects, ensuring the timely and accurate preparation, submission, and negotiation of tenders. The role requires strong leadership, commercial insight, technical understanding, and collaboration with multiple internal departments and external stakeholders.

Key Responsibilities:

🔹 Tender Management:

• Lead the full tendering process from opportunity identification to submission.
• Analyze tender documents (RFQs, RFPs, ITTs) and identify requirements and risks.
• Coordinate and prepare all technical, commercial, and financial components of the tender.
• Oversee tender schedule and ensure deadlines are met.

🔹 Team Coordination:

• Manage cross-functional tender teams (estimators, engineers, planners, legal, procurement, HSE).
• Facilitate regular tender meetings, assigning responsibilities and tracking progress.
• Ensure input from all relevant departments is consolidated and aligned.

🔹 Pricing & Estimating:

• Work with estimators to develop cost estimates and pricing strategies.
• Review and challenge pricing to ensure competitiveness and profitability.
• Incorporate risk analysis and contingency planning into pricing.

🔹 Stakeholder Communication:

• Liaise with clients, consultants, and partners during tender clarification stages.
• Develop and maintain relationships with subcontractors and suppliers to gather competitive quotations.
• Communicate clearly with internal senior management and provide tender summaries and approval documents.

🔹 Compliance & Quality:

• Ensure tenders comply with company policies, legal requirements, and industry standards.
• Oversee quality control of all submission documents including design, methodology, programs, and safety plans.

🔹 Post-Tender Activities:

• Support in post-tender negotiations and presentations.
• Participate in handover to project delivery teams upon contract award.
• Record feedback and lessons learned to improve future tenders.

Qualifications & Experience:

• Bachelor’s degree in Civil Engineering, Construction Management, Quantity Surveying, or related field.
• 15+ years experience in a tendering, estimating, or pre-construction role within the construction industry.
• Strong understanding of construction methods, contract types (e.g., FIDIC, JCT), and procurement processes.

Skills & Competencies:

• Strong leadership and team management skills.
• Excellent project management and time management abilities.
• High attention to detail and accuracy.
• Advanced knowledge of tender software (e.g., MS Project, Excel).
• Strong analytical and negotiation skills.
• Excellent written and verbal communication.

KPIs / Performance Indicators:

• Tender success rate (bids won vs submitted)
• Profit margin accuracy vs tendered margin
• Timeliness of submissions
• Quality of tender documentation
• Client satisfaction during tender process