Tender Officer

Key Responsibilities

• Search and identify Government/departmental tenders relevant to civil construction and infrastructure projects.
• Review NIT, tender documents, BOQ, eligibility criteria, technical specifications, and contract conditions.
• Check the companys eligibility and ensure all required documents are available.
• Prepare and compile technical and commercial tender documents.
• Coordinate with the civil, estimation, procurement, accounts, and management teams for tender preparation.
• Study BOQ and coordinate for quantity verification, rate analysis, costing, and estimation.
• Prepare tender-related forms, declarations, undertakings, EMD, experience certificates, GST/PAN documents, and other supporting documents.
• Upload and submit tenders through relevant Government e-procurement portals within the deadline.
• Ensure the tender is complete, accurate, and submitted on time.
• Handle pre-bid queries, clarifications, corrigendums, and amendments issued by the department.
• Track the status of submitted tenders and maintain proper tender records and databases.
• Coordinate with the department/authority regarding technical and commercial clarifications when required.
• Monitor EMD, tender fees, security deposits, and other tender-related requirements.
• Assist management in evaluating tender opportunities, competition, risks, and profitability.
• Maintain confidentiality of company rates, quotations, and tender documents.

Skills Required

• Good knowledge of Government Civil Works tenders and tender procedures.
• Familiarity with e-procurement/Government tender portals.
• Good understanding of BOQ, estimation, rate analysis, and civil construction work.
• Strong documentation and MS Office/Excel skills.
• Good communication and coordination ability.
• Ability to work under tight tender submission deadlines.
• Knowledge of relevant contract conditions and government tender requirements is an advantage.