Tender Search Coordinator

Job Title: Tender Search Coordinator

Department: Business Development System & Pursuits

Job Location: Winnipeg

Req Id: 580

Posting Start Date: 10/14/26

Job Description About Us

We are an employee-owned, multidisciplinary engineering consulting firm serving clients across North America and beyond. Our team of engineers, scientists, technologists and support staff is dedicated to excellence in engineering and project management.

We believe a commitment to lasting relationships is just as critical as the expertise applied in our work. To us that means we put our people first. From professional development opportunities to an open, flexible and collaborative work environment, a career at KGS is like no other.

Working with us means you’ll be part of some of the most interesting projects across Canada, the U.S. and beyond. We believe we set our own boundaries by what we’re willing to attempt and strive to push the limit on what’s possible. That’s the KGS way.

The Role

In this integral role the Tender Search Coordinator will serve as a liaison between the BDSP department and the broader organization to support engineering and scientific personnel to achieve KGS Group’s business goals and objectives. This is a hands-on role responsible for searching, identifying, tracking, and distributing relevant bid opportunities for KGS Group to our various offices.

Key Responsibilities

• Actively search and identify relevant bid opportunities through a variety of online bidding portals (e.g., Merx, Biddingo, Bids & Tenders, etc.) in Canada and the U.S
• Keep opportunity database updated and circulate new opportunities to the appropriate internal stakeholders; including any addenda or other communications related to active opportunities
• Consistently maintain opportunity database to ensure accuracy and reliability of data, including all bidding portal information (e.g., logins, passwords, payments, etc.)
• Identify any unclaimed opportunities and follow up with appropriate internal stakeholders as needed
• Create / maintain tender search criteria based on market, services, regions, clients, etc
• Keep abreast of competitive procurement opportunities from existing clients and markets and maintain client specific tender portal access
• Completes government forms, client questionnaires, and qualifying statements
• Work closely with appropriate internal stakeholders regarding potential bid opportunities
• Facilitate activities of the Tender Search Team including scheduling, training, back-ups, etc
• Identify and implement initiatives to increase the efficiency and effectiveness of the proposal search process
• Identify and implement initiatives to increase the efficiency and effectiveness of the tender search process
• Other duties as assigned by BDSP Manager

About You We’re looking for a good mix of qualifications and previous experiences. Superior attention to detail, a high level of organization ability, and an ability to meet deadlines are extremely important keys to success in this role. Here are some ideal qualifications for this role:

• Degree or diploma in administration, logistics, or another related field, or equivalent industry experience
• Two or more years of direct involvement in the search and generation of bids and leads; related proposal work experience an asset
• Knowledge and experience with online tender portals such as Merx, Biddingo, and Bids & Tenders is preferred
• Working knowledge of the Canadian A/E/C market and/or professional services experience an asset
• Be technically savvy, organized, proactive, and able to learn about our various services / departments / markets, etc
• High level of proficiency with Microsoft Office suite, SharePoint, Excel, Outlook, and Adobe Acrobat
• Capable of adapting to changing priorities in a very dynamic work environment and demonstrate the ability to work in stressful situations with critical deadlines
• Have excellent communication and interpersonal skills with a natural ability to build relationships and collaborate
• Be a natural self starter with the ability to prioritize, self-schedule, and work with colleagues from various departments, market sectors, and locations

KGS Group is an employee-owned equal opportunity company offering an excellent total compensation and benefits package for employees. KGS Group is dedicated to fostering an inclusive, respectful and accessible workplace. We welcome applications from individuals of all abilities and are committed to providing accommodations, upon request, to ensure full participation in every stage of the recruitment and selection process.