Tender Specialist

Company: Sudhir Rentals Ltd.
Location: Gurgaon Head Office
Experience: 3-8 Years
Department: Sales ( Tendering Sales Coordinator)
Employment Type: Full-time

Role Overview

We are looking for an experienced Sales Coordinator with expertise in tender filing, sales coordination, documentation, MIS, and MS Excel to support the sales team and ensure smooth sales operations.

Key Responsibilities

• Handle tender filing, documentation, submission, and follow-up through various government and private tendering portals.
• Manage tender activities on GeM (Government e-Marketplace), CPPP (Central Public Procurement Portal), e-Procurement portals, State Government e-Tendering Portals, PSU Tender Portals, and other relevant tendering platforms.
• Monitor and track new tenders, corrigendums, bid deadlines, EMD requirements, technical and commercial requirements, and submission status.
• Coordinate with the Sales Team, Technical Team, Finance, Procurement, and other internal departments for timely tender submissions.
• Prepare Sales MIS, tender trackers, reports, dashboards, and status updates.
• Manage quotations, purchase orders, customer data, tender records, and sales documentation.
• Ensure timely preparation and submission of technical and commercial documents, compliance sheets, declarations, and other bid-related documents.
• Follow up with customers and internal teams regarding pending requirements, clarifications, technical queries, and tender outcomes.
• Support the Sales Head with regular tender updates, MIS reports, pipeline tracking, and business performance reports.
• Maintain proper records of submitted, awarded, rejected, and ongoing tenders and ensure timely follow-up for further business opportunities.

Required Skills

• 3-8 years of experience in Sales Coordination / Tender Management.
• Strong experience in tender filing and documentation.
• Excellent MS Excel skills, including Pivot Tables, VLOOKUP/XLOOKUP, and formulas.
• Good communication, coordination, documentation, and follow-up skills.
• Experience in B2B sales, rental, equipment, logistics, infrastructure, or industrial sectors preferred.

Qualification

• Graduate in any discipline.
• MBA / PGDM in Sales & Marketing preferred.

Key Skills

Tender Management | Tender Filing | Sales Coordination | MS Excel | MIS Reporting | Documentation | Quotation Management | B2B Sales Support | Data Management | Customer Coordination | Follow-up

Candidate Profile

Detail-oriented, proactive, organized, and capable of managing multiple tasks and tender deadlines while working from the Gurgaon Head

Office.