Tender Specialist

Role Overview:

The Tender Specialist will own identification, research, preparation and submission of tenders that Okulo Aerospace can participate in, with a special focus on PSUs, central and state government agencies. This role combines hands-on tender management with competitive intelligence and pricing strategy. The person will manage end-to-end tender workflows, maintain government relationships, monitor upcoming opportunities, and recommend commercially viable, winning bid strategies.

Key Responsibilities:

Tender discovery and qualification

• Monitor GeM, CPPP, state eProcurement portals, PSU sites and industry noticeboards for relevant tenders.
• Screen and qualify tenders for technical fit, eligibility, timelines and strategic relevance.
• Prepare short, actionable recommendation notes for go or no-go decision.

Research and competitive intelligence

• Research historical tender results, bidder lists and awarded prices to build pricing benchmarks.
• Maintain a library of past RFPs, corrigenda and award notifications for reference.
• Conduct competitor analysis and identify pricing patterns, margins and differentiators.
• Estimate the right commercial bid range and recommend bid strategies to leadership.

End-to-end bid preparation and submission

• Prepare technical write-ups, commercial proposals, compliance documents, declarations and forms required for submission.
• Coordinate collection of certifications, test reports, credentials and other attachments from internal teams.
• Ensure adherence to tender formats, templates and submission rules, including EMDs, bank guarantees and statutory forms.
• Manage online portal registrations, uploads and e-submissions.

Stakeholder engagement and pre-tender activity

• Attend pre-bid meetings and clarification sessions, prepare Q&A and follow up on responses.
• Build and maintain relationships with PSU contacts, procurement officers and state tender officials to gather market intelligence and notification timelines.
• Coordinate with internal teams (product, legal, finance, ops) to clear technical and commercial queries on time.

Post submission and contract support

• Track tender status, respond to clarifications, and support technical or commercial presentations.
• Support contract negotiation and drafting when tender is won.
• Document lessons learned and update tender playbooks for future bids.

Process management and reporting

• Maintain a live tender tracker with deadlines, status, owners and outcomes.
• Prepare weekly and monthly tender reports for leadership including pipeline, wins, losses and reasons.
• Drive continual improvement of bid templates and submission efficiency.

Required Skills and Qualifications

• 2 to 5 years’ experience in tendering, procurement or bid management, preferably with PSU or government tenders.
• Proven hands-on experience with GeM, CPPP and state eProcurement portals.
• Strong commercial and numerical aptitude to analyse tender results and derive bid pricing.
• Good knowledge of procurement documents such as RFP, RFQ, EOI, tender corrigenda, bid bonds and performance guarantees.
• Excellent written communication and document drafting skills.
• High proficiency in Excel for data analysis and in Word/PowerPoint for proposal preparation.
• Detail oriented, deadlines driven and capable of managing multiple tenders in parallel.

Preferred Background:

• Experience in defence, energy, infrastructure, utilities or industrial solutions where
• Government contracting is common.
• Prior exposure to techno-commercial bid evaluation, cost build-ups and margin modelling.
• Existing networks or contacts within PSUs and government procurement teams is a strong advantage.

What Success Looks Like in This Role

• Timely identification and qualification of high probability tenders aligned to Okulo’s capabilities.
• High quality, compliant bid submissions with minimal rework.
• Improved win rate and competitive pricing informed by solid tender research.
• Reliable intelligence on upcoming tenders and clear visibility of PSU procurement cycles.
• Efficient internal coordination leading to faster turnaround on submissions.