Tender support Executive

Role Overview

The Tender Submission Executive is responsible for managing end‑to‑end tender processes across GEM, State e‑Procurement portals, and institutional tender platforms. The role ensures accurate documentation, timely submission, compliance with technical and commercial requirements, and smooth coordination with internal teams and OEMs.

Key Responsibilities

• Tender Identification & Tracking
• Monitor GEM, e‑Procurement portals, institutional websites, and government tender notifications for relevant opportunities in reagents, consumables, and laboratory instruments.
• **Document Preparation & Compliance.**Prepare and compile all tender documents including technical bids, commercial bids, compliance sheets, declarations, OEM authorizations, and certificates as per tender requirements.Ensure timely submission of tenders on GEM and state portals. Handle offline tender submissions by coordinating with courier partners or submitting directly when required.Liaise with principals/OEMs for authorization letters, technical datasheets, pricing approvals, and product specifications. Coordinate with procurement, accounts, and logistics teams for required documents.Prepare competitive quotations aligned with tender terms. Ensure pricing accuracy, margin calculations, and adherence to company policies.
• Tender Submission (Online & Offline)
• Coordination with OEMs & Internal Teams
• Quotation & Pricing Management
• Follow‑ups & Clarifications
• Communicate with tender authorities for clarifications, corrigendum updates, and post‑submission queries. Track tender status until award or rejection.
• Record Keeping & Documentation

Maintain organized records of all tender submissions, supporting documents, approvals, and communication logs for audit and compliance.Assist in vendor registration processes for government departments, universities, hospitals, and research institutions.

• Support in Vendor Registration
• Assist in vendor registration processes for government departments, universities, hospitals, and research institutions.
• Required Skills
• Strong communication skills in English and Hindi for interacting with tender authorities and OEMs.
• Proficiency in Microsoft Excel and Word for documentation, formatting, and data management.
• Ability to understand tender terms, eligibility criteria, and compliance requirements.
• Good coordination skills and ability to work under deadlines.
• Attention to detail and strong organizational skills.

Pay: ₹20,000.00 - ₹30,000.00 per month

Benefits:

• Health insurance
• Leave encashment
• Paid sick time

Work Location: In person