Tendering & Project Coordinator

Amaken is seeking a Tendering & Project Coordinator with previous experience in construction, contracting, MEP, ELV, or systems integration for a telecom and security systems company based in Hamra, Lebanon.

The successful candidate will be responsible for coordinating projects from the tendering and quotation stage through technical submittals, procurement, order follow-up, material delivery, and coordination with the technical and site teams.

Key Responsibilities:

1. Tendering, Estimation & Proposals:

• Review tender documents, RFQs, drawings, specifications, BOQs, and client requirements.
• Understand the overall project scope and identify the required systems, equipment, materials, and services.
• Read and interpret AutoCAD drawings and other technical documentation.
• Perform accurate quantity take-offs from drawings and specifications.
• Prepare and organize Excel-based BOQs.
• Issue RFQs to suppliers and obtain technical and commercial quotations.
• Compare supplier quotations, prices, specifications, and lead times.
• Coordinate with the technical team to select suitable products and solutions in line with project specifications.
• Prepare professional technical and commercial offers for submission to clients.
• Review quotations to ensure that all required quantities, accessories, services, and project requirements are properly covered.

2. Technical Submittals & Documentation:

• Prepare complete technical submittals for client and consultant approval.
• Compile datasheets, compliance statements, technical schedules, catalogues, certificates, and other required documentation.
• Prepare or modify technical drawings using AutoCAD.
• Prepare system diagrams, schematics, flow diagrams, and presentations using Microsoft Visio or similar software.
• Coordinate with manufacturers and suppliers to obtain the required technical documentation.
• Follow up on client and consultant comments and revise submittals until approval.

3. Project & Procurement Coordination:

• Review the awarded project, approved offer, BOQ, drawings, specifications, and delivery requirements.
• Coordinate with suppliers and manufacturers to obtain competitive prices, lead times, and commercial terms.
• Coordinate with management and the concerned departments to ensure the timely issuance of Purchase Orders (POs).
• Follow up with suppliers regarding order confirmation, production, product availability, and expected delivery dates.
• Coordinate shipments, logistics, documentation, and delivery schedules.
• Track orders and shipments until materials are successfully delivered to the site, warehouse, or required destination.
• Maintain accurate records and updated status reports for all project orders.
• Ensure that procurement and delivery activities remain aligned with project timelines.

4. Material & Technical Team Coordination:

• Coordinate closely with engineers, technicians, project managers, and site teams.
• Verify that all required equipment and materials are available before scheduled installation activities.
• Ensure that accessories, installation materials, connectors, tools, consumables, and other required items are properly identified and included.
• Follow up on shortages and arrange the required materials before they affect site activities.
• Anticipate potential material-related delays and take corrective action to minimize their impact on project schedules.
• Maintain clear communication between suppliers, procurement, technical teams, site teams, and management.
• Track pending items, partial deliveries, backorders, and outstanding accessories until all project material requirements are fulfilled.

Desired Candidate Profile

• Bachelor's degree or technical degree in Electrical Engineering, Electronics, Telecommunications, Computer Engineering, Network Engineering, or a related field.
• Previous experience in construction, contracting, MEP, ELV, low-current systems, or systems integration.
• Experience in tendering, estimation, procurement, or project coordination is highly preferred.
• Good working knowledge of AutoCAD.
• Strong proficiency in Microsoft Excel for BOQs, calculations, cost comparisons, and project tracking.
• Knowledge of Microsoft Visio or similar diagramming software.