Tendering Engineer

1. Tender Identification & Evaluation

• Identify relevant tender opportunities through e-tendering portals, client portals and other sources.
• Review tender eligibility, scope, estimated value, submission deadline and commercial conditions.
• Conduct preliminary feasibility analysis before management approval for bidding.

2. Tender Document Study

• Thoroughly study RFQs, tender documents, specifications, drawings, BOQs and scope of work.
• Identify technical, commercial and contractual requirements.
• Prepare tender synopsis and highlight important terms, conditions and risks.
• Identify pre-bid queries and submit clarifications within stipulated timelines.

3. Estimation & BOQ

• Prepare detailed BOQs and quantity take-offs from drawings and specifications.
• Prepare material, labour, subcontracting and other project cost estimates.
• Conduct detailed rate analysis and ensure appropriate pricing.
• Include overheads, transportation, wastage, contingencies and applicable commercial costs wherever required.
• Maintain and update cost databases and historical tender rates.

4. Vendor & Subcontractor Coordination

• Float RFQs to vendors and subcontractors.
• Obtain and evaluate quotations.
• Prepare comparative statements.
• Negotiate rates and commercial terms where required.
• Maintain an updated vendor/subcontractor database.

5. Technical & Commercial Proposal

• Prepare complete techno-commercial tender submissions.
• Prepare technical compliance statements and deviation statements.
• Coordinate with engineering/design teams for technical documentation.
• Ensure all required forms, certificates, company documents and supporting documents are included.
• Ensure tenders are submitted accurately and before the deadline.

6. Post-Tender Activities

• Coordinate responses to client queries and clarifications.
• Support management during commercial negotiations.
• Revise estimates and offers based on client requirements.
• Maintain tender records, submitted prices and tender results.
• Analyse successful and unsuccessful bids for future improvement.

7. Internal Coordination

• Coordinate with Engineering, Design, Procurement, Projects, Finance and Management.
• Obtain technical inputs, material prices and project execution requirements.
• Assist the project team with cost and BOQ information after order receipt.

Required Qualifications

• B.E./B.Tech/Diploma in Mechanical Engineering or relevant engineering discipline.
• 2–5 years of experience in tendering, estimation, costing or techno-commercial proposals.
• Candidates with experience in engineering/manufacturing/EPC/industrial projects will be preferred.
• Strong knowledge of BOQ, quantity take-off and rate analysis.

Required Software Skills

• MS Excel – Advanced
• MS Word
• MS PowerPoint
• AutoCAD – preferred
• Knowledge of ERP/tendering software will be an advantage
• Ability to work with Excel-based costing and estimation sheets

Required Skills

• Tender document analysis
• Cost estimation
• BOQ preparation
• Rate analysis
• Vendor quotation comparison
• Technical proposal preparation
• Commercial proposal preparation
• Negotiation skills
• Excellent Excel skills
• Strong analytical ability
• Good written and verbal communication
• Ability to work under tight deadlines
• High attention to detail

Key Performance Indicators – KPI

• Number of tenders evaluated and processed
• Tender submission accuracy
• On-time tender submission
• Estimation accuracy
• Vendor quotation turnaround time
• Cost competitiveness
• Tender conversion/win ratio
• Accuracy of BOQ and quantity calculations
• Proper maintenance of tender documentation

Pay: ₹20,000.00 - ₹25,000.00 per month

Work Location: In person