Tendering Manager

Role & responsibilities

Tender Identification & Bid Management

• Monitor and identify relevant government tenders through GeM, CPPP, State e-Procurement portals, Railways, PSUs, and Municipal Corporations.
• Analyze tender documents and conduct Pre-Qualification (PQ) assessments to evaluate eligibility criteria, turnover requirements, technical qualifications, and statutory compliance.
• Prepare bid submission schedules and ensure timely completion of all tender activities.
• Coordinate with internal teams for collection of required technical, financial, and legal documents.

Technical Documentation

• Prepare accurate and compliant technical bid documents as per tender requirements.
• Maintain and update statutory documents, including:
• PF, ESI, GST, Labour License
• PASARA License (Security Services)
• ISO 9001, ISO 14001 & ISO 45001 Certifications
• MSME/NSIC Certificates
• CA Turnover Certificates
• Work Completion Certificates
• Purchase Orders and Client References
• Ensure all bid submissions are error-free and compliant with tender conditions.

Commercial Bid Preparation

• Prepare commercial bids based on Central and State Minimum Wage notifications.
• Calculate costing considering:
• Minimum Wages
• Variable Dearness Allowance (VDA)
• EPF & ESI
• Bonus
• Leave provisions
• Statutory compliances
• Service Charges
• Participate in GeM Reverse Auctions (RA) and optimize commercial competitiveness.
• Handle EMD, Performance Bank Guarantee (PBG), EMD refunds, and related documentation.

Government Client Coordination

• Liaise with government departments, procurement authorities, and tender committees.
• Attend pre-bid meetings and submit clarification requests where required.
• Coordinate during contract award, agreement execution, onboarding, and project handover.
• Address client queries related to statutory compliance, SLA commitments, and contract documentation.
• Build and maintain strong professional relationships with government stakeholders.

Compliance & Documentation

• Ensure adherence to labour laws, government procurement guidelines, and statutory regulations.
• Maintain organized tender records, bid history, agreements, and compliance documentation.
• Keep updated with changes in GeM policies, procurement guidelines, wage notifications, and government regulations.

Required Skills & Qualifications

• Bachelor's Degree in Business Administration, Commerce, Management, or a related discipline.
• 36 years of experience in Government Tender Management (B2G).
• Hands-on experience with GeM, CPPP, and State e-Procurement portals.
• Experience in Facility Management, Manpower Services, Security Services, or Sanitation industry.
• Strong understanding of:
• Government procurement procedures
• Labour Laws
• Minimum Wage calculations
• EPF, ESI, Bonus, VDA
• PASARA regulations
• Excellent documentation, analytical, and negotiation skills.
• Advanced proficiency in MS Excel and Microsoft Office.
• Strong communication, coordination, and stakeholder management skills.
• Ability to work under strict deadlines with high accuracy and attention to detail.

Preferred Experience

• Experience in handling large-value government tenders.
• Exposure to Reverse Auctions (RA) on GeM.
• Knowledge of contract execution, post-award documentation, and project onboarding.
• Experience in interacting with government departments, PSUs, Railways, Municipal Corporations, and other public sector organizations.

Key Competencies

• Government Tender Management
• GeM & CPPP Portal Expertise
• Technical & Commercial Bid Preparation
• Cost Estimation & Pricing
• Labour Law & Statutory Compliance
• Reverse Auction (RA)
• EMD & PBG Management
• Government Client Coordination
• Documentation & Compliance
• Contract Management
• Advanced MS Excel
• Attention to Detail
• Time Management
• Problem Solving
• Stakeholder Management