Term Executive Assistant II

Major Duties:

(a)

To provide support in one or more of the following areas:

(i)

general administration and personnel;

(ii)

course administration, student affairs and student admissions;

(iii)

data input, filing and handle enquiries;

(iv)

supplies and stores administration; and

(v)

secretarial and administrative support for senior level staff;

(b)

To assist in providing secretarial support for meetings / boards of operational units;

(c)

To draft simple correspondence;

(d)

To handle enquiries and provide counter services;

(e)

To assist in the supervision of junior / minor grade staff; and

(f)

To carry out duties relating to the service provision of the Campus Secretariat.

Requirements:

(a)

(i)

Level 2 or above in 5 subjects, including English Language*, Chinese Language and Mathematics, in the Hong Kong Diploma of Secondary Education (HKDSE) Examination, or equivalent^; OR

(ii)

Level 2 / Grade E or above in 5 subjects including English Language (Syllabus B)*, Chinese Language and Mathematics in the Hong Kong Certificate of Education Examination (HKCEE); OR

(iii)

Diploma of Applied Education + Maths Plus / Diploma Yi Jin + Maths Plus / Project Yi Jin; OR

(iv)

A recognised Certificate / Diploma / Foundation Diploma / Foundation Certificate / Diploma of Foundation Studies; OR

(v)

A recognised Associate Degree / Higher Diploma or above;

Completion of Hong Kong Vocational English Programme (HKVEP) at Level 2 / Passing 5 specific VTC’s Vocational English Module Certificates is considered an alternative qualification.

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*“*Attained” in Applied Learning subjects (subject to a maximum of two Applied Learning subjects), and Grade E in Other Language subjects in HKDSE Examination are accepted as equivalent to Level 2 in the New Senior Secondary subjects.

(b)

Proficiency in the use of computer software application, including MS Word, Excel, PowerPoint, Chinese word processing and MS Teams;

(c)

Good command of English and Chinese, preferably with knowledge of Putonghua;

(d)

Good communication, interpersonal and organisational skills;

(e)

Ability to work independently and be a good team player; and

(f)

Good work initiative and be customer-oriented.

Notes:

(1)

The work location is at Tsing Yi.

(2)

The appointee(s) may be required to work irregular hours / outside normal office hours and / or at different work locations on a need basis.

(3)

Applicants who have responded to the advertisement in the past six months need not to re-apply.