Theatre Production Coordinator

Job Summary

We are seeking a dynamic and detail-oriented Theatre Production Coordinator to lead the planning, coordination, and execution of our theatrical productions both throughout the school year and during our summer camps. In this vital role, you will work with the Artistic Directors and Production Teams (including set/props designer, lighting designer, costume designer, Director, Choreographer, and Music Director) to coordinate all aspects of our shows. The Theatre Production Coordinator will also be a main point of contact for students and families in our productions when managing schedules, conflicts, and concerns. This position offers an exciting opportunity to contribute to youth theatre projects and collaborate with talented artists and technicians.

Duties

• Coordinate with directors, designers, and production teams to ensure all information is communicated to the correct parties both during the school year and during summer camps
• Manage communication with the cast and their families, including scheduling, reminders, conflicts, and other issues as they arise
• Oversee the theatre summer camp program to ensure staff is managing rehearsals, breaks, and activities effectively. Manage daily student check-in and check-out, field parent questions, and communicate any pertinent information to ownership
• Assist in creating rehearsal schedules, create cast lists and tracking lists, attend and organize rehearsals, keep track of student attendance, take rehearsal notes, and send out rehearsal reports
• Communicate any set/lighting/prop/costume needs to the appropriate design team
• Oversee the Production Teams to ensure that they are adhering to the overall vision of the owners
• Maintain a high level of professionalism throughout all communication with families, students, and staff
• Be a reliable point of contact and a professional 'face' of the theatre program

Requirements

• Experience with stage management, show coordination, event planning, school administration, or other relevant experience
• Extreme attention to detail
• Strong knowledge of how theatrical productions are put together
• Previous theatre performance or theatrical teaching experience is a huge plus
• Ability to work with Gmail and GSuite products, create and share spreadsheets in Google Sheets, and familiarity with the Band app
• Strong communication skills both written and verbal, particularly through text and email
• Excellent organizational skills with the ability to multi-task under tight deadlines
• Passion for theatre and youth theatre instruction

Join us as a Theatre Production Coordinator to shape unforgettable youth theatre experiences!

Pay: $20.00 - $28.00 per hour

Expected hours: 10.0 – 30.0 per week

Benefits:

• Employee discount
• Flexible schedule

Work Location: Hybrid remote in Palatine, IL 60067