Time Keeper/Document Controller

Job Summary

The Document Controller / Timekeeper is responsible for maintaining accurate project documentation, controlling the flow and distribution of documents, and ensuring accurate recording of employee attendance, working hours, overtime, and leave. The role requires strong organizational skills, attention to detail, and the ability to coordinate effectively with project teams, HR, payroll, and management.

Key Responsibilities

Document Control

• Receive, register, organize, and distribute project documents in accordance with established procedures.
• Maintain accurate document registers, logs, transmittals, and filing systems.
• Ensure documents are properly identified, coded, version-controlled, and archived.
• Track document revisions and ensure that the latest approved documents are available to relevant personnel.
• Manage incoming and outgoing correspondence and documentation.
• Coordinate document submissions, approvals, comments, and revisions with clients, consultants, contractors, and internal departments.
• Maintain electronic and hard-copy filing systems and ensure documents are easily retrievable.
• Monitor document status and follow up on pending approvals and submissions.
• Ensure confidentiality and proper handling of project and employee records.
• Prepare document control reports and provide administrative support to the project team.

Timekeeping

• Maintain accurate daily attendance and timesheet records for employees and site personnel.
• Record regular working hours, overtime, absences, leave, late arrivals, and other attendance-related information.
• Collect and verify daily timesheets from supervisors and employees.
• Coordinate with site supervisors and HR to resolve attendance and timesheet discrepancies.
• Prepare weekly and monthly attendance and manpower reports.
• Verify overtime records and obtain the necessary approvals before submission to payroll.
• Maintain records of employee mobilization, demobilization, transfers, and site assignments where applicable.
• Ensure timekeeping records are complete, accurate, and submitted within required deadlines.
• Support payroll and HR teams by providing accurate attendance and overtime information.

Coordination & Reporting

• Coordinate with project managers, engineers, supervisors, HR, payroll, and other departments regarding documentation and manpower records.
• Prepare regular document control, attendance, manpower, and overtime reports.
• Ensure compliance with company policies, project procedures, and client requirements.
• Assist with audits by providing required documentation and records.
• Perform other administrative and document-control duties as assigned by management.

Pay: AED3,000.00 - AED4,000.00 per hour

Work Location: In person