Time Office Executive

Job Description – Time Office Executive

Department: HR / Administration
Designation: Time Office Executive
Industry: Manufacturing / Farm Equipment
Reporting To: HR Manager / HR Head

Job Purpose

To manage employee attendance, biometric records, shifts, leave, overtime, and payroll inputs accurately while ensuring workforce discipline and compliance with company policies.

Key Responsibilities

• Manage daily biometric attendance, punch records, late coming, early leaving and absenteeism.
• Prepare and maintain daily, weekly and monthly attendance reports.
• Manage shift rosters, weekly offs, overtime and extra working hours.
• Maintain employee leave records and coordinate leave approvals.
• Identify and resolve attendance discrepancies in coordination with department heads.
• Prepare accurate monthly attendance and OT inputs for payroll processing.
• Handle attendance and deployment records of contract labour.
• Maintain gate pass, employee movement and manpower records.
• Generate MIS reports related to attendance, absenteeism, OT and manpower.
• Ensure proper maintenance of statutory time-office records/registers.
• Support HR in employee queries related to attendance, leave and salary inputs.
• Coordinate with Payroll, HR and Accounts for accurate salary processing.
• Ensure adherence to company attendance and discipline policies.

Required Skills

• Good knowledge of Time Office & Attendance Management.
• Hands-on experience with Biometric/HRMS/Payroll software.
• Good knowledge of MS Excel and MIS reporting.
• Basic understanding of PF, ESI, overtime and labour compliance.
• Strong coordination, communication and record-keeping skills.
• Experience in a manufacturing/plant environment preferred.

Qualification & Experience

• Graduate in any discipline; HR/Commerce preferred.
• 2–5 years of relevant experience in Time Office / HR Operations, preferably in manufacturing.

Pay: ₹15,000.00 - ₹25,000.00 per month

Work Location: In person