Time Office Executive

Role & responsibilities

Key Responsibilities

1. Time Office & Attendance Management

• Manage daily attendance of employees and workmen through biometric/HRMS systems.
• Monitor missing punches, late coming, early leaving, absenteeism, and attendance discrepancies.
• Coordinate with department supervisors for attendance corrections and approvals.
• Maintain daily, weekly, and monthly attendance reports.
• Monitor shift-wise manpower and maintain shift/roster records.
• Manage weekly offs, holidays, shift changes, and employee movement records.

2. Overtime & Payroll Inputs

• Maintain and verify overtime (OT) records in coordination with department heads.
• Prepare monthly attendance, OT, LOP, leave, and other payroll inputs.
• Coordinate with Payroll for timely and accurate salary processing.
• Resolve employee queries related to attendance, OT, leave, and salary deductions.

3. Employee Onboarding

• Manage complete joining and onboarding formalities for new employees.
• Collect and verify joining documents as per company requirements.
• Coordinate pre-joining documentation and background verification.
• Create employee records and update employee information in the HRMS.
• Coordinate with departments for ID cards, uniforms/PPE, access cards, workstation, and other joining requirements.
• Conduct or coordinate new employee induction and orientation.
• Ensure smooth handover of new joiners to the concerned department.

4. Recruitment & Joining Coordination

• Coordinate with the recruitment team regarding selected candidates and joining dates.
• Follow up with candidates regarding documentation and joining formalities.
• Maintain joining tracker and onboarding MIS.
• Track candidates from offer release to joining.
• Coordinate with hiring managers and department heads for manpower requirements and joining plans.

5. Employee Records & HRMS

• Maintain accurate employee master data and personnel records.
• Update new joiners, transfers, promotions, resignations, and other employee movements in HRMS.
• Maintain physical and digital employee files.
• Ensure employee documentation is complete and properly maintained.
• Prepare HR MIS related to attendance, joining, manpower, and employee movements.

6. Employee Support

• Handle employee queries related to attendance, leave, shifts, OT, joining documentation, and HR processes.
• Coordinate with Production and other departments for employee-related issues.
• Support employee engagement and welfare activities at the plant.

7. Compliance & HR Documentation

• Maintain proper records related to attendance, working hours, overtime, leave, and employee documentation.
• Support compliance with applicable labour laws and company policies.
• Ensure proper documentation for audits and inspections.
• Maintain confidentiality of employee information.

Required Skills

• Strong knowledge of Time Office and HR Operations.
• Experience in employee onboarding and joining formalities.
• Knowledge of attendance, shift management, overtime, leave, and payroll inputs.
• Hands-on experience with HRMS/biometric attendance systems.
• Good knowledge of MS Excel and HR MIS.
• Good communication and interpersonal skills.
• Strong coordination and documentation skills.
• Ability to work in a fast-paced automobile/manufacturing plant environment.

Qualification

• Graduate in any discipline.
• MBA/PG Diploma in HR/Personnel Management will be an added advantage.

Preferred Candidate Profile

• 25 years of experience in Time Office, Plant HR, HR Operations, or similar roles.
• Candidates from automobile, auto-component, engineering, or manufacturing industries preferred.
• Experience handling blue-collar/workmen employees will be an advantage.
• Candidates having experience in both Time Office + Onboarding will be preferred.

Naukri Search Keywords