Timekeeping and Payroll Assistant

Job Summary

The Timekeeping / Payroll Associate is responsible for maintaining accurate employee attendance and timekeeping records and assisting in the timely and accurate processing of payroll. The role ensures that daily attendance, overtime, leaves, undertime, absences, and other payroll-related information are properly recorded, verified, and processed in accordance with company policies and applicable labor regulations. The position works closely with employees, supervisors, HR, and Finance to resolve attendance and payroll concerns and maintain accurate employee records.

Key Responsibilities

Timekeeping and Attendance

• Maintain and monitor daily employee attendance and timekeeping records.
• Review and verify biometric/timekeeping records for accuracy and completeness.
- Monitor attendance, tardiness, undertime, absences, overtime, and other time-related records.
• Process and validate overtime, holiday work, rest-day work, and other premium pay applications.
• Review employee leave applications and ensure approved leaves are properly reflected in the timekeeping system.
- Coordinate with department heads and supervisors regarding attendance discrepancies and missing time records.
• Prepare and distribute attendance reports and other timekeeping summaries.
• Ensure timely submission of finalized timekeeping records for payroll processing.

Payroll Processing

• Assist in the preparation and processing of regular and special payroll.
• Consolidate and verify payroll inputs, including basic salary, overtime, allowances, deductions, absences, leaves, and other adjustments.
• Ensure payroll data is accurate before submission for review and approval.
• Coordinate with Finance/Accounting regarding payroll funding, deductions, and payroll-related concerns.
- Assist in processing government-mandated deductions and other authorized employee deductions, as applicable.
• Prepare payroll reports, summaries, and supporting documents.
• Maintain confidentiality and security of payroll information.

Employee Support

• Respond to employee inquiries regarding attendance, timekeeping, salary computations, deductions, and payroll concerns.
• Investigate and resolve discrepancies in attendance and payroll records.
• Coordinate with supervisors and HR Business Partners on employee attendance concerns.
• Provide employees with appropriate payroll-related documents and information when authorized.

Records and Compliance

• Maintain accurate and organized employee timekeeping and payroll records.
• Ensure payroll and attendance records are properly documented and readily available for audit.
• Follow company policies and procedures related to payroll, attendance, leave, and compensation.
• Maintain confidentiality of employee personal, salary, and payroll information.
• Assist in internal and external audits involving payroll and timekeeping records.
• Stay updated on relevant labor and payroll regulations and company policy changes.

System and Process Improvement
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• Maintain accurate employee data in the timekeeping and payroll systems.
• Assist in identifying and correcting system or process errors.
• Recommend improvements to timekeeping and payroll procedures to improve efficiency and accuracy.
• Assist with payroll system testing, updates, and implementation when required.

Qualifications

• Bachelor's degree in Human Resources, Accounting, Business Administration, Finance, or a related field.
• At least 1–3 years of experience in payroll, timekeeping, HR operations, or a similar role.
Knowledge of Philippine payroll practices and basic labor standards is preferred.
• Experience with biometric attendance and payroll systems is an advantage.
• Proficient in Microsoft Office, particularly Excel.
- Strong numerical and analytical skills.
• High attention to detail and accuracy.
• Good organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to maintain strict confidentiality.
• Able to work under pressure and meet payroll deadlines.

Pay: Php21,000.00 - Php23,000.00 per month

Work Location: In person