Timesheet Administrator

As a Timesheet Administrator, you'll manage the end-to-end timesheet process for workers and contractors across the EU and Rest of the World (ROW). This role is essential in ensuring timesheets are accurately processed, approved, and ready for payroll and invoicing within strict deadlines. You'll work closely with workers, clients, agencies, and internal teams to support efficient timesheet management and contribute to the smooth running of our global operations.

What You’ll Be Doing

• Administering the end-to-end timesheet process for workers and contractors across the EU and ROW.
• Processing high volumes of timesheets within strict payroll and invoicing deadlines.
• Monitoring outstanding timesheets and proactively following up with workers, clients, and agencies to ensure timely submission and approval.
• Validating timesheet data to ensure accuracy and resolving discrepancies before payroll processing.
• Maintaining accurate records of timesheet submissions, approvals, and supporting documentation.
• Updating timesheet information across ERP systems, CRM platforms, customer portals, and internal databases.
• Liaising with Payroll, Finance, Sales, and Client Services teams to ensure seamless processing.
• Responding to timesheet-related queries from workers, clients, and internal stakeholders.
• Supporting payroll and invoicing teams by ensuring approved timesheet data is available on time.
• Producing reports on outstanding, overdue, and completed timesheets.
• Identifying process improvements to enhance efficiency, accuracy, and compliance.
• Ensuring all activities are completed in accordance with internal procedures and service level agreements (SLAs).
• Identifying and suggesting process improvements to enhance timesheets efficiency.

We’d like to hear from someone that

• Has previous experience in timesheet administration, payroll administration, or a similar operational role.
• Is experienced in processing high volumes of administrative tasks accurately.
• Has excellent attention to detail and strong data entry skills.
• Communicates effectively with internal and external stakeholders.
• Is highly organized, with excellent time management and prioritization skills.
• Works well under pressure and consistently meets deadlines.
• Has experience using ERP systems, CRM platforms, and Microsoft Office applications.
• Is confident managing multiple priorities in a fast-paced environment.
• Demonstrates strong problem-solving skills and a proactive approach to resolving discrepancies.
• Is self-motivated, accountable, and able to work independently.
• Learns quickly and adapts to new systems and processes.
• Demonstrates excellent attendance and punctuality.
• Has strong problem-solving skills and a proactive approach to resolving discrepancies.
• (Bonus) Has experience supporting international payroll or workforce management operations.

What’s next? Our recruitment team will be in touch for an initial screening call if your application is shortlisted. Please note that due to high application volumes, we may not be able to respond to every applicant individually.

Salary is €26,000. However, after successful completion of probation, this will increase to €28,000

Brand: Workwell Global

Territory: EMEA

Location : Barcelona, Spain

Salary : €26,000 - €26,000

Workplace : Hybrid

Experience : Mid Hours : Mon – Fri 9:00 – 17:30