TM MIS & Export Accounting

Designation: Assistant Officer

Location: India Gujarat Grasim Chemical Div - Vadodara

Organization: Chemicals

Job Description:

Position Title: Team Member – MIS & Export Accounting

Work Experience - 4 to 5 years

Job Location: Vadodara, Gujarat

Job Responsibilities:

• Export Receivable Management: Supervise the accounts receivable process, including the monitoring of outstanding invoices and collections efforts.

• Ensure collection update in customer account after payment credited in bank as per FIRC for export customers and update soft copy of FIRC in SAP system for all the plants.

• Reconcile export customer through coordination with marketing and CSO.

• Review, follow up with bank team & marketing for unidentified collection entries.

• Prepare and upload Form 15CA for remittance of export payment.

• Ensure timely documentation and DMS of export related documents

• MIS related: Ensure accurate reporting and related activities.

• Prepare daily, monthly, quarterly, and periodical MIS reports:

  • Daily Closing debtor’s reports,
  • Dealers report
  • Sales V/s Collection Report
  • Daily Sales Report
  • Advances from customers
  • Any other report required by management to ensure timely submission as per target timeline.

• Review and analyze advances received from customers on a fortnightly basis.

• Ensure daily preparation of debtors ageing and overdue statements.

• Ensure ageing is up to date, credits and collections are applied, uncollectible amounts and miscellaneous differences are accounted.

• Identify slow-paying customers (Customers having Overdue above 365 days) and escalate the same to management.

• Assist in daily operations, including consolidate receivables, and data entry into accounting system.

• Extract, collate and analyze financial transactions from SAP.

• Any other ad-hoc requirement from management.

• Security Deposit accounting: Ensure provisions / liability accounting related to customer along with Interest on SD to be issued to customers/ channel partners.

• Prepare working of interest on SD on a quarterly basis and ensure the posting of quarterly provision entry of the same.

• Review & monitor and keep track of all pending provisions i.e., addition, issuing or write back of excess with age analysis.

• Review status of provisions / liabilities on regular basis.

• Account Reconciliation: Ensure customer accounts are reconciled and accurate.

• Review transactions to identify any discrepancies, such as missing payments, unapplied credits, or billing errors.

• Issue balance confirmation letters or emails to customers, requesting them to verify the accuracy of their account balances.

• Investigate and resolve any discrepancies or disputes raised by customers during the balance confirmation process.

• Keep detailed records of all communication with customers regarding their account balances, including dates, methods of communication, and outcomes.

• Record any adjustments or corrections in the general ledger to reflect the reconciled account balances.

• Compliance of SOPs & Delegation Manual: Implement best practices and ensure high service delivery quality.

• Adhere to Standard Operating Procedures (SOP) for the defined activities.

• Highlight any deviations in SOPs/ changes required to ensure effective implementation of SOPs.

• Statutory compliances: Ensure timely and accurate compliance with various laws and explore and avail all incentives and tax benefits.

• Ensure compliance of legal provision & procedure of Income tax, Custom & GST across the assigned activities

• Ensure compliance of company law matters, SEBI Guidelines & other various Govt. Statutory provisions.

• Follow SOPs to ensure Corporate Governance and regulatory compliances.