Trademark Officer

The Trademark Officer is primarily responsible for end-to-end management of trademark administration, including filing, renewals, Declaration of Actual Use (DAU) submissions, monitoring of deadlines, and responding to trademark-related action notices. The role ensures full compliance with intellectual property requirements, proper documentation, and accurate record keeping.

As a secondary function, the role supports the Finance Department by monitoring eCommerce platform sales, verifying withdrawal transactions against passbook/bank records, and assisting in reconciliation of collections. Finance-related tasks are performed on a periodic (approximately once a week) basis.

Primary Responsibilities (Trademark & Compliance - 80-90%)

• Manage end-to-end trademark application processes for company brands.
• File and monitor trademark applications with relevant authorities.
• Track and ensure timely renewal of trademarks and related filings.
• Prepare and submit Declaration of Actual Use (DAU) requirements.
• Draft and respond to Action Notices, Office Actions, and other regulatory communications.
• Maintain complete and organized trademark documentation and records
• Ensure proper tagging, filing, and safekeeping of all trademark-related files.
• Monitor application progress and provide regular status updates.
• Coordinate with external agents, legal counsel, and government agencies when needed.
• Maintain trademark tracking systems, calendars, and compliance deadlines.
• Ensure compliance with intellectual property regulations and internal policies.

Secondary Responsibilities (Finance Support - 10-20%)

• Monitor eCommerce platform sales and transaction reports.
• Verify withdrawal requests against actual credited amounts in passbooks/bank records.
• Reconcile reported platform earnings versus actual cash inflows.
• Monitor all withdrawals reflected in passbooks and banking records.
• Identify and flag discrepancies for review and resolution.
• Assist Finance Team in preparing reconciliation reports and summaries.
• Perform periodic monitoring tasks (approximately once per week).

Qualifications:

Education

• Bachelor's degree in Business Administration, Legal Management, or related field.
• Fresh graduates may be considered if highly trainable and detail-oriented.

Experience

• Experience in trademark administration, legal compliance, or finance support is an advantage

Technical Skills

• Knowledge of trademark filing, renewal, and compliance processes (preferred).
• Familiarity with IPO procedures or intellectual property administration (advantage).
• Strong proficiency in Microsoft Excel, Word, and Google Workspace.
• Ability to maintain structured records, trackers, and documentation systems.
• Basic understanding of financial reconciliation and transaction verification.
• High attention to detail and accuracy in data handling.

Soft Skills

• Strong attention to detail and organizational discipline.
• Ability to manage multiple deadlines and compliance schedules
• High integrity and confidentiality in handling sensitive records
• Strong analytical and problem-solving skills.
• Ability to work independently with minimal supervision.
• Good communication and coordination skills.
• Process-oriented and compliance-focused mindset.

Key Performance Indicators (KPIs)

• 100% on-time submission of trademark renewals and DAU requirements.
• Timely and accurate response to trademark-related action notices.
• Zero missed compliance deadlines for trademark portfolio.
• Accurate and well-maintained trademark documentation system.
• Accurate reconciliation of eCommerce withdrawals vs. bank/passbook records.
• Timely identification and escalation of discrepancies.

Benefits:

• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee

Ability to commute/relocate:

• Quezon City: Reliably commute or planning to relocate before starting work (Required)

Education:

• Bachelor's (Required)

Experience:

• End to end trademark: 1 year (Required)Trademark Officer is primarily responsible for end-to-end management of trademark administration, including filing, renewals, Declaration of Actual Use (DAU) submissions, monitoring of deadlines, and responding to trademark-related action notices.

Work Location: In person