Trainee Administration Officer

Trainee Administration Officer

Full Time, Maximum Term (2 Years)

Banana Shire is situated in Central Queensland, Australia located 120 km west of the growing industrial city and port of Gladstone - and an easy drive to the city of Rockhampton.  Our population is approximately 15,000 people spread over 28,577 square kilometres. Major industries in the area include Coal Mining, Power Generation, Beef Production, dryland cropping and irrigation such as lucerne and cotton.

Council is seeking a motivated and ‘Eager to Learn’ individual to undertake a two-year traineeship with Council to obtain a Certificate III in Business Administration. To provide administrative support to Disaster Management, Media and People and Capability sections within Council in accordance with Council Policies, and legislative requirements.

Working within the Executive Services Team, you will provide administrative support in accordance with Council Policies, and legislative requirements.

Key Responsibilities

• Assist in the maintenance of the Executive Services records, reports, correspondence and databases in line with Council requirements.
• Register, file, scan and manage documents in Council’s Electronic Document and Records Management System.
• Enter and update data to assist in the preparation of routine reports and extract information using Council systems.
• Process training attendance records, certificates, purchase orders and other documentation.
• Book venues, organise catering and prepare resources for training sessions, meetings and events.
• Processing of certificates, orders and training notices
• Assist with meeting preparation, minute-taking, action registers and follow-up tasks where required.
• Assist with the development of education, marketing and promotional material
• Assist in the support of recruitment, onboarding, staff records, timesheets, requisitions and general administrative processes.

To be successful in this role, you will have:

• Sound level of keyboard and computer skills including working knowledge of the MS office suite of programs
• Developed oral and written communication skills and customer service skills
• Ability to work effectively within a team environment, adhere to work priorities and deadlines
• Sound understanding of a commitment to EEO and WHS practices and principles

This is a full-time position based at our Biloela Council Administration Building. Ordinary working hours are 72.5 hours per fortnight, with an RDO each fortnight.

Essential for the role

• Willingness to undertake and complete Certificate III in Business Administration
• Sound level of oral and written communication skills
• A strong commitment to maintaining confidentiality
• Ability to work effectively within a team

How to apply:

https://www.banana.qld.gov.au/Online-Services/Find/Jobs-with-Council

Closing Date: 1 September 2026