Trainee/ Officer

Job highlights

• Provide support during audits and maintain necessary records . Strong communication and interpersonal skills . Professional appearance and a positive attitude . Good organizational and multitasking abilities .

Front Office Officer (Entry-level) Reception and Administrative Support

This role replaces the ambiguous title 'Trainee/ Officer'. The Front Office Officer (Entry-level) is responsible for welcoming visitors, managing communications, and providing general administrative support in a pharmaceutical office environment. Reports to the Office Manager or Head of Administration.

• Greet and assist visitors, clients, and vendors in a courteous and professional manner
• Manage incoming calls, emails, and correspondence, directing them appropriately
• Maintain front desk operations, ensuring a clean and organized reception area
• Handle appointment scheduling, meeting room bookings, and visitor logs
• Support administrative tasks such as filing, data entry, and document management
• Coordinate with internal departments for smooth communication and workflow
• Manage office supplies inventory and place orders when necessary
• Assist in courier management, dispatches, and tracking shipments
• Ensure compliance with company policies and basic regulatory requirements relevant to the pharmaceutical industry
• Provide support during audits and maintain necessary records
• Strong communication and interpersonal skills
• Professional appearance and a positive attitude
• Good organizational and multitasking abilities
• Basic understanding of office administration processes
• Proficiency in MS Office (Word, Excel, Outlook)
• Ability to handle confidential information with integrity

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