Training & Inductions / Site Administrator - Mining Industry

Administrator

We are expanding!

An exciting opportunity has arisen to join The Titan Group team, a business that has been thriving for over 13 years. Titan Group prides itself on a friendly and rewarding work environment.

We are looking for a genuine, trustworthy all-rounder with experience across key business administration functions to fit into our energetic and growing team. The role is dynamic and hands-on, encompassing both Invoicing/Accounts/Payroll/Training & Inductions along with general administration duties. If you are a highly organised lateral thinker, we want to speak to you!

Your role will be based at our Muswellbrook Workshop. You MUST reside within 45-60 mins of the workshop or your application will not be considered.

Primary Responsibilities that may be required alongside existing admin team:

• Daily Timesheet Processing for up to 100 employees

• Reconciling transactions and bookkeeping using MYOB

• General office support and ad hoc administration tasks

• Work order activities

• Preparation of Job Packs

• Managing Admin side of Procurement (Purchase orders and AP reconciling)

• Liaising with clients and building a good rapport with our customer base

• Maintaining a clean, tidy, functional office environment

• Generate and process invoices for completed jobs

• Pack, complete, and invoice outsourced jobs efficiently

• Follow up invoice approvals with customers in a friendly but timely manner

• Daily/weekly reporting to management

• Organise and book site inductions

• Organise and book medicals

• Organise and book training

To be considered for the position, you must possess the following as a minimum:

• Min 2 years experience in accounts & payroll software – MYOB
• Understanding of the Coal Mining Industry from both the AP & AR aspects
• Experience with Damstra, BHP Portals/Procedures and Ariba.
• Experience with Assignar would be advantageous but not essential
• Ability to interpret Employee Awards including overtime and penalties
• High level of accuracy, attention to detail
• Excellent communication skills, written and verbal
• Self-motivated, organised, and adaptable
• Excellent organisational, time management, and administrative skills
• Ability to multitask
• Proficient in Microsoft Office
• Problem-solving skills and a proactive attitude working well in an autonomous environment
• Intermediate skills in Microsoft Office, particularly Word and Excel
• Experience in bookkeeping, accounts management, or payroll would be an advantage

Due to the nature and demand of the role, it is office-based with hours that can be flexible but set to suit the business workflow.

Experience in the Civil and/or Mining Industry is highly desirable.

To progress in your application, you MUST provide a personalised cover letter outlining the above points and include an answer to the following question:

What do you think will set you apart from other candidates?