Transaction Coordinator Admin

Job Summary

We are looking for a detail-oriented Transaction Coordinator Admin to support our real estate team with administrative tasks and property transaction coordination. The role involves maintaining transaction records, tracking contracts and deadlines, coordinating with buyers, sellers, agents, title companies, and other stakeholders, and ensuring that paperwork is completed accurately and on time.

The ideal candidate has strong organizational skills, good communication abilities, and experience handling real estate documentation and administrative workflows.

Key Responsibilities

• Manage transaction files from contract execution through closing.
• Prepare, organize, and maintain purchase agreements, amendments, disclosures, and other transaction documents.
• Track contract deadlines, inspection periods, title work, closing dates, and outstanding paperwork.
• Coordinate with buyers, sellers, agents, title companies, attorneys, and other parties to keep transactions moving forward.
• Follow up on missing documents, signatures, approvals, and closing requirements.
• Maintain accurate transaction records and update internal systems and tracking spreadsheets.
• Schedule appointments, inspections, and closing-related activities as needed.
• Provide regular updates to the team regarding transaction progress, pending tasks, and potential delays.
• Ensure files are properly organized and handled confidentially.
• Perform general administrative duties related to real estate transactions.

Qualifications

• Previous experience in real estate administration, transaction coordination, or a similar administrative role is preferred.
• Familiarity with real estate contracts, transaction documentation, and the closing process is an advantage.
• Strong written and verbal communication skills.
• Good organizational skills and the ability to manage multiple transactions and deadlines.
• Proficiency in Microsoft Office, Google Workspace, and spreadsheets.
• Ability to follow up consistently, maintain accurate records, and work independently.
• Strong attention to detail and problem-solving skills.

Preferred Experience

• Experience working with U.S. real estate transactions.
• Familiarity with real estate transaction management software or CRM systems.
• Experience supporting real estate investors, title companies, or real estate agents.

What We Offer

• Competitive compensation based on experience.
• Opportunity to develop experience in real estate operations.
• A collaborative team environment.
• Training and guidance on company processes.

Pay: E£310.00 - E£418.02 per hour

Expected hours: 40.0 per week

Application Question(s):

• Do you have experience with Novations?

Experience:

• TC Admin: 2 years (Preferred)

Work Location: Remote