Transition Coordinator

Project administration & coordination

• Supports Head of Transition Management and Transition Leads in coordinating all transition activities across entities and functions
• Maintains and updates transition project plans and RAID logs (Risks, Assumptions, Issues, Dependencies), ensuring information is accurate and shared
• Organizes and documents meetings (e.g. steering committees, workstreams), including agendas, minutes, action tracking and follow-up

Documentation, reporting & tools

• Collects, structures and maintains all transition-related documentation (e.g. sign-offs, training records, process documentation, decision logs)
• Supports preparation of status reports, dashboards and presentations by consolidating input from Transition Leads and stakeholders
• Ensures proper version control and structured storage of project documents in line with agreed standards and tools

Stakeholder, training & logistics support

• Coordinates logistics for transition-related workshops, trainings and on-site / virtual sessions (rooms, invites, materials, links)
• Supports the organization of training programs, including participant tracking and distribution of training materials
• Assists in the preparation of communication materials for stakeholder updates and helps collect feedback to improve future activities

Education

• University degree in Business Administration, Project Management, or related field

Experience

• 4+ years of experience in administrative support or project coordination roles

Knowledge and skills

• Strong organizational and coordination skills, with the ability to manage multiple tasks and deadlines
• Proficient in MS Office (especially PowerPoint and Excel) and comfortable working with project planning and collaboration tools
• Experience in project administration, documentation management and meeting organization
• High attention to detail and accuracy in maintaining plans, RAID logs, minutes and status overviews
• Good communication skills and ability to work effectively with different stakeholders and functions
• Proactive, service-oriented mindset and willingness to support evolving project needs

Other requirements

• Very good command of oral and written English required
• Additional language skills are beneficial
• Willingness to travel occasionally (approx. 10–15%, depending on project needs)
• Openness to work in international, virtual teams and across multiple time zones This is a contract position for 3 years.

POSITION SCOPE

Reporting Line(s)

Solid line(s) to: Head of Transition Management

Dotted line(s) to:

Number of direct reports:

Number of dotted line reports:

Working Relationships

Internal contacts:

Executive Vice President Omya Services & Solutions

Transition teams

Transformation teams

Regions / in-country organization

External contacts:

Hiring agencies

External contractors / consulting firms