Translation Coordinator - Life Sciences

BEPC is actively looking for Translation Coordinator, in South San Francisco, CA area!

W2 Contract - 12 months with possible extensions!

Benefits include medical, dental, vision, and life insurance

Pay Rate: $50.00 - $57.19/ hour - Determined based on experience (Paid Weekly)

Work Model: Fully onsite in South San Francisco, CA 94080. Candidates must be able to work onsite from the start of the assignment. Local candidates are preferred, and relocation assistance is not available for this position.

Education: Bachelor's degree in a related field, equivalent credential, or equivalent work experience

Minimum Experience: 4 years managing translation projects in a professional setting

Note: This is a W2 only role — C2C, C2H will not be considered

Summary of the Role:

BEPC is seeking a highly motivated Translation Project Manager to join our client’s site in South San Francisco, CA. This role will support the day-to-day operations of translation projects, working closely with the Localization Manager and coordinating with translation vendors.

The position involves receiving and processing translation requests for marketing and creative content, preparing files for translation, managing communications between linguists, content owners, and internal reviewers, and ensuring timely project delivery.

Additionally, the Translation Project Manager will assist in tracking and reporting key performance metrics related to translation projects, collaborating with stakeholders to optimize processes and drive continuous improvement. This role requires cross-functional collaboration with a variety of internal and external stakeholders.

Summary of Duties and Responsibilities:

Translation Project Coordination and Management

• Receive and process translation requests from internal content owners.
• Prepare source and reference materials for translation following a standardized process, ensuring clarity and completeness.
• Create and maintain translation project schedules, ensuring deadlines are met and resources are allocated efficiently across several complex projects simultaneously.
• Escalate resourcing and priority conflicts for management support.
• Provide stakeholders with regular updates on translation project progress and potential delays.

Vendor Management and Linguistic Quality

• Manage questions and clarifications from linguists and translation teams, serving as a bridge between translation vendors and internal content owners.
• Interact with internal linguistic reviewers to gather feedback on the quality of translations provided by vendors.
• Collaborate with vendors to ensure accurate and culturally appropriate translations.
• Work with vendors and internal linguistic reviewers to develop and improve linguistic assets, including glossaries and style guides.
• Maintain documentation and records related to translation projects and linguistic decisions.

Regulatory Coordination and Compliance

• Coordinate the submission of translated materials for regulatory review and approval.
• Ensure translated materials follow relevant guidelines and regulations.

Performance Tracking and Process Improvement

• Continuously evaluate translation processes and recommend improvements to optimize efficiency and quality.
• Assist with tracking and reporting key performance metrics related to translation projects, including turnaround time, translation quality, and vendor performance.
• Provide insights to support process improvements and informed decision-making.

Main Qualifications:

Education and Professional Experience

• Bachelor's degree in a related field such as Linguistics, Translation, or Communications; an equivalent credential or equivalent work experience is also acceptable.
• Minimum of 4 years of professional experience managing translation projects, demonstrating proficiency in coordinating timelines, resources, and deliverables.

Translation and Localization Expertise

• Familiarity with translation industry standards, terminology, and best practices.
• Experience managing translation quality using linguistic assets such as translation memories, glossaries, termbases, and style guides to ensure consistency and adherence to brand guidelines.
• Experience with linguistic review processes, including gathering feedback from internal linguistic reviewers and communicating revisions to translation vendors.
• Familiarity with Translation Management Systems (TMS).
• Knowledge of industry-standard file formats and localization best practices for print and digital documents, multimedia, and web content.

Project Management and Technical Skills

• Strong organizational skills with the ability to prioritize tasks and manage multiple projects simultaneously.
• Proficiency in project management tools and software for scheduling, tracking, and reporting translation projects.
• Analytical mindset with the ability to support decision-making and process improvements.

Communication and Collaboration

• Excellent written and verbal communication skills, with the ability to interact professionally with internal stakeholders and external vendors.
• Ability to collaborate effectively in a cross-functional team environment, foster positive relationships, and drive results.
• Strong attention to detail, ensuring accuracy and consistency in translated materials.
• Demonstrated problem-solving abilities and the capacity to adapt to evolving project requirements and stakeholder expectations.
• Ability to proactively address challenges and mitigate risks throughout the translation process.

Preferred Qualifications:

• Experience using JIRA or other project management software to effectively plan, track, and coordinate translation projects.
• Experience with Adobe Suite and multimedia content translation.
• Fluency in Spanish, Traditional Chinese, or Simplified Chinese.
• Proficiency in additional languages.
• Understanding of creative content design best practices for bi-directional languages.

About BEPC

BEPC Inc., founded in 2007, is a 100% employee-owned company providing top-tier consulting and staffing solutions across industries like technology, engineering, manufacturing, and project management. At BEPC, we are driven by innovation and a commitment to excellence. We take pride in fostering a collaborative and innovative environment where our team members thrive. With competitive benefits, including medical, dental, vision, and life insurance, BEPC is dedicated to supporting our employees' personal and professional growth.

Apply Now!

Qualified candidates are encouraged to apply by submitting an up-to-date resume that highlights how your experience aligns with the role. Please include specific examples that demonstrate your qualifications. We look forward to connecting with you!