Transplant Coordinator

This dual role is responsible for end-to-end transplant coordination across Bone Marrow Transplant (BMT), Renal Transplant, and GI Transplant programs and the complete academic administration of Fellowship/DNB programs.

The role ensures seamless clinical coordination, regulatory compliance, patient counselling, donor management, cadaveric allocation workflows, and smooth functioning of academic training programs as per NMC/NBE guidelines

Patient Coordination & Counselling

• Act as the primary liaison for transplant patients and families.
• Provide pre- and post-transplant counselling (medical, financial, logistical).
• Explain transplant workflow, consent processes, timelines, risks, and expected outcomes.
• Support patients through workups, investigations, insurance approvals, and documentation

Donor Coordination

• Coordinate donor evaluation, screening, and compatibility testing (HLA, crossmatch).
• Maintain communication with voluntary donors, siblings, and unrelated registries (DATRI, NMDP where applicable).
• Ensure donor consent, safety, and required reporting

Interdepartmental Coordination

• Ensure seamless coordination between
• Track pre-op fitness, scheduling, and day-wise clinical milestones.

Documentation & Regulatory Compliance

• Maintain case files, transplant checklists, clinical logs, audit records.
• Ensure compliance with: Human Organ Transplant Act (HOTA), Transplant Authorization Committee guidelines, NMC / NABH standards, Hospital SOPs
• Prepare documents for internal & external audits.
• Prepare documents for internal & external audits.

Cadaveric Transplant Coordination (Renal/GI)

• Liaise with Jeeva Sarthakathe (Karnataka) or equivalent state transplant authority.
• Manage: Recipient listing, Status updates, Organ allocation workflow, Transport & logistics
• Coordinate with ICU, retrieval teams, and transport agency when needed.

Post-Transplant Follow-Up

• Maintain patient follow-up calendar.
• Track OPD visits, lab monitoring, complications, and reminders.
• Assist transplant physicians in outcome reporting

ACADEMIC COORDINATION

Program Administration

• End-to-end academic handling of DNB / Fellowship programs including: Admission & induction, Rotation planning, Attendance, log books & competency assessments, Faculty coordination,

Compliance & Accreditation

• Maintain compliance with NBE / NMC norms.
• Prepare and update:
• Coordinate with inspectors during NBE/NMC audits

Teaching & Training Support

• Schedule academic sessions, seminars, mortality meetings, audits, and journal clubs.
• Ensure documentation of academic hours and evaluation sheets.
• Maintain academic calendars, teaching-learning resources, and training materials

Student Services & Coordination

• Support fellows/residents with onboarding, ID cards, leaves, stipend coordination (with HR).
• Act as the first point of contact for resolving academic queries

Data & Reporting

• Maintain academic dashboards.
• Submit monthly/quarterly reports to NBE/NMC or institutional academic board.
• Handle program correspondence, notices, and meeting minutes.

Qualifications

• B.Sc. / M.Sc. in Life Sciences, Nursing, or allied fields
• PG Diploma / Certification in Transplant Coordination preferred
• Training in hospital administration or academic administration added advantage

Must have skills

• Working knowledge of transplant workflows
• Familiarity with donor matching
• HLA coordination
• transplant SOPs
• Understanding of clinical documentation
• audits, and consent processes