Transport Coordinator

Overall Goal

To ensure efficient day-to-day operations across the transport, finance and maintenance functions, achieving a high standard of service to suppliers, customers, drivers, colleagues and management.

Working alongside and supporting the Transport Manager, this is an exciting opportunity to join a well-established bulk cement products operation. A highly visible, on-site role, this will offer an interesting, fast paced and varied range of experience across our operation.

Please note this role is fully onsite and working hours are driven by the transport operations which are 08:30-17:00, Monday to Friday.

Key Tasks

Transport Support

· Work as part of the transport function, including planning deliveries and collections.

· Liaise with third party hauliers, drivers and customers to support timely transport operations.

· Employing a ‘customer-first’ mentality and providing a consistently high level of customer service at all times

· Handle customer queries and resolve delivery issues promptly.

· Assist with route planning and vehicle allocation.

· Transport administration including delivery dockets, POD’s and other associated documentation

· Maintain strong relationships with third party hauliers

· Monitor and update weighbridge and dispatch system (Riteweigh)

Finance and Administration

· Check and process supplier invoices and credit notes accurately.

· Respond to customer and supplier queries relating to invoices and payments.

· Order and expenditure tracking

· Reconciliation of raw materials deliveries and invoices monthly

· Daily, weekly and monthly dispatch and stock reporting

· Other financial administration as required

Maintenance

· Maintain accurate vehicle and equipment service, repair and inspection records.

· Coordinate planned maintenance, servicing and repairs with drivers, management and external providers.

· Record reported defects and follow up to ensure actions are completed and documented.

· Maintain stock inventory and order spare parts as required

Other

· Support implementation of new order tracking and delivery system

· Other related tasks as reasonably required by management from time to time

Knowledge and Experience Required

· Experience in transport, logistics, manufacturing or a similar operational environment is desirable.

· Experience in an administrative, accounts or customer service environment.

· An understanding of supplier invoice processes.

· Experience entering and maintaining accurate data and records.

· Experience dealing professionally with customers, suppliers and colleagues.

· Ability to manage competing tasks and meet deadlines.

· Experience coordinating vehicle maintenance, service records or repairs is desirable.

Skills and Qualifications

· Calm under pressure in an often changeable and dynamic environment

· Strong organisational skills and attention to detail

· Good numerical accuracy and data-entry skills

· Clear written and verbal communication skills

· Strong planning, prioritisation and problem-solving ability

· Leaving Certificate or equivalent

· Proficiency in Microsoft Office is essential

Personal Attributes

· Conscientious, organised and dependable.

· Detail-oriented and committed to accuracy.

· Calm and professional under pressure.

· Customer-focused and able to work collaboratively.

· Flexible, accountable and willing to support different areas of the business.

Applicant Privacy: O’Brien Cement will use the personal information you provide to manage your application, assess your suitability for the role and complete any necessary recruitment checks. Your information will be handled securely and in accordance with applicable data protection law. We do not make recruitment decisions based solely on automated processing. For further information about how we use your data, your rights and how to contact us, please refer to our Recruitment Privacy Notice or email [email protected].

Benefits:

• Bike to work scheme
• Company pension
• On-site parking

Ability to commute/relocate:

• Waterford, County Waterford: reliably commute or plan to relocate before starting work (required)

Experience:

• Transportation planning: 2 years (preferred)

Work authorisation:

• Ireland (required)

Work Location: In person